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Log users in ACCESS 2003 to a text file

Posted on 2012-12-24
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Last Modified: 2012-12-26
I have been trying to find the code that, when a user logs into an ACCESS 2003 database, this users information is logged to a an external text file.  I do not want it to be tracked in the database itself, but I want it to append to a text file.  Any direction on this would be appreciated.

Sandra
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Question by:ssmith94015
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Jeffrey Coachman earned 2000 total points
ID: 38719204
Do you already have a Log in system?
If so, what does this system track? (userID?, user Name?, Login date/Time?)

You can certainly create a system to open your main form, and trigger code to track this info to an external file:
1. Create a blank Log File:
Name: DBLogFile.txt
Contents: "DBLog File:"
Location: C:\YourFolder\

2. On the open event of the startup form do something roughly like this:
Private Sub Form_Open(Cancel As Integer)
    Dim FileN As Integer
    FileN = FreeFile
         Open "c:\YourFolder\DBLogFile.txt" For Append As FileN
            Print #FileN, strpubUserName 'This is a public variable the stores your login name
            Print #FileN, Format(Now(), "mm-dd-yyyy hh:nn:ss")
        Close FileN
End Sub

But you need to tell us a bit more about any existing system you have in place...


JeffCoachman
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Author Closing Comment

by:ssmith94015
ID: 38719209
Actually, this worked out just waht I wanted.  With a little tweaking, it appends the data as I want.  thank you

Sandra.
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Expert Comment

by:Jeffrey Coachman
ID: 38719227
You can get the current user name with the CurrentUser Function:
    CurrentUser()

So you would change my code above to something like this:

Private Sub Form_Open(Cancel As Integer)
Dim FileN As Integer
FileN = FreeFile
         Open "c:\YourFolder\DBLogFile.txt" For Append As FileN
            Print #FileN, Chr(13) 'Carrige Return
            Print #FileN, CurrentUser()
            Print #FileN, Format(Now(), "mm-dd-yyyy hh:nn:ss")
        Close FileN
End Sub

If you are looking for the Network Log In, use a function like this:
http://access.mvps.org/access/api/api0008.htm
...then change the code accordingly.

JeffCoachman
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LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 38719228
Great!

Glad I could help...

Happy Holidays!

Jeff
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LVL 58
ID: 38720061
Use the network login; without User Level Security in Access, every call to CurrentUser() will return 'admin', which makes it worthless.

Jim.
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Author Comment

by:ssmith94015
ID: 38721135
I have been using the Network login.  I have a function that returns this as we cannot use User Level Security where I am so all my databases relay on the Network login.  Thank you both for your advice.

Sandra
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