Create a button to email field contents from excel sheet.

scottlab
scottlab used Ask the Experts™
on
I have a series of worksheets (one for each project I am working on) in an Excel 2010 workbook which contain project status/issues information.  I would like to email the contents of a few fields to a static recipient list every Friday as an update.  Could a button be programmed to copy the contents of certain fields and paste it into an Outlook email?
Comment
Watch Question

Do more with

Expert Office
EXPERT OFFICE® is a registered trademark of EXPERTS EXCHANGE®
Darren SharplesSystems Specialist

Commented:
I'm sure there are numberous ways this can be done, here is one way:

http://msdn.microsoft.com/en-us/library/aa203718%28office.11%29.aspx
can you be more specific atttaching a sample workbook and advising which fields to be exported as email and in which format so we can provid you a working solution ?
gowflow

Author

Commented:
Here is a sample of the workbook.  I would like to send the action items sheet to the emails listed on the contacts sheet.
EXAMPLE1.xlsx
Acronis in Gartner 2019 MQ for datacenter backup

It is an honor to be featured in Gartner 2019 Magic Quadrant for Datacenter Backup and Recovery Solutions. Gartner’s MQ sets a high standard and earning a place on their grid is a great affirmation that Acronis is delivering on our mission to protect all data, apps, and systems.

ok no sweat will revert shortly with solution
gowflow
Sorry for the delay I did not forgot your issue. I was caught with urgent stuff at the office will look at this asap
gowflow
Hi scottlab,

Is this what you are looking for ?
Kindly download the attached file and make sure your macroes are activated and go to the sheet contact and activate the button Send Emails.

Kindly check the results and let me know your comments. Please feel free to ask for alterations

gowflow
EXAMPLE1.xlsm

Author

Commented:
errors out on line:

NewWb.SaveAs Filename:=NewWBName, FileFormat:=xlExcel8


Thanks

Author

Commented:
I did not have it saved local the first time.  Runs without error.  Can the email addresses and names be pulled from the list to accomodate expanding the email list or changing recipients?

Thanks
What do you mean be pulled from the list ???
whatever you put in the Contact sheet wether 1 email or 1000000 it will pull them and create email for each and everyone in your draft.

With this version you will need to manually chk each mail and press send on it so it sends it. If you like it we can send it directly. You can change also the email body content. Did oyu see the emails created in the draft ?

gowflow

Author

Commented:
My mistake, it is generating drafts correctly.  Is it possible to add a field value from the action items sheet (A1)  as a prefix to the subject line?
please state here exactly how you would like the subject line to be and I will replicate.

Anyhow I modified the file to include A1 please chk if that is what you want.
gowflow
EXAMPLE1.xlsm
Any news ? hv you had a chance to try the proposed solution ?
gowflow

Author

Commented:
gowflo,

  I am traveling for a few days.  I will test it thoroughly after the 1st.

Thanks
No problem and meantime have a Happy New Year 2013 and my it bring you prosperity health and happiness.
gowflow
Any chance to hv test it ?
gowflow
Any news ?
gowflow
Tks for the points but would like to hear your final comment is it exactly like oyu want ? if not pls let me know.
gowflow

Do more with

Expert Office
Submit tech questions to Ask the Experts™ at any time to receive solutions, advice, and new ideas from leading industry professionals.

Start 7-Day Free Trial