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EXCEL: cleaning up a list using search

Posted on 2012-12-27
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Last Modified: 2013-01-10
I keep getting errors after the search function is added.  Please see attached file.  I am looking to get a clean list of active project numbers and descriptions starting in cell F5.

I have an INACTIVE column that, once filled, formats the text to the left as strikethrough.

The bottom of the list is at ROW 1001

Here is my desire:
Pull a list of project numbers and names that have NOTHING in the INACTIVE column (column D).  In other words, I would like a clean list of only ACTIVE projects.
TIA
ProjectList.xlsx
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Question by:gpchicago08
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by:critter017
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VBA code would be be simply:

Y = 5
For X = 5 To 1001
   If Range("D" & X) = "" Then
      Range("F" & Y).Value = Range("A" & X).Value
      Range("G" & Y).Value = Range("B" & X).Value
      Y = Y + 1
   End If
Next

I have attached a macro enabled Excel file containing the macro which has been run for you.
ProjectList.xlsm
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Author Comment

by:gpchicago08
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Close but not really what I was intending.  I don't want a macro to run.  I have a formula here that does the OPPOSITE of what I need.  It gives me all of the INACTIVE projects.  Can you help me invert the SEARCH function so that I can get sort to all empty cells?

Plop this into F5 of my original file and hit ctrl-shft-enter and then drag it down a few cells to see how it works.  It automatically updates the list based on whether something is in the cell.



=INDEX($A$5:$A$1001,MATCH(SMALL(IFERROR(SEARCH(,$D$5:$D$1001),2^32)+ROW($D$5:$D$1001)/1000,ROWS($F$5:F5)),IFERROR(SEARCH(,$D$5:$D$1001),2^32)+ROW($D$5:$D$1001)/1000,0))

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gpchicago08 earned 0 total points
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Since I got this to work backwards, I just changed my concept and put a value in for all ACTIVE projects and now it works!
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Expert Comment

by:hanklm
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That's quite a formula!  At first glance I'm not even sure how it works.

I played around with a couple simpler formulas that aren't as clever and take an extra column, but maybe when you revisit this spreadsheet in a month or two you might come to appreciate them.  

First, I built on your idea to swap the sense of the Inactive Column to mean Active when it has an X.  (You could easily add a column that did that swap for you and then base results on it.)

First, in E4 I put a 0
Then in E5, F5, and G5 I put:
=IFERROR(MATCH("x",OFFSET(active,E4,0),0)+E4,"")
=IF(E5<>"",INDEX(PROJECTSACCTG,E5,1),"")
=IF(E5<>"",INDEX(PROJECTSACCTG,E5,2),"")

where active is a named range for what started as the INACTIVE column. Then copy these formulas down.

The workhorse here is the combination of match and offset.  Offset uses the previously found row (thus the 0 in E4) as a starting row for the match operation.  I think this might prove faster should your number of projects ever grow quite large.
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Author Closing Comment

by:gpchicago08
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I used my original code and changed my logic
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