Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
?
Solved

Create a Master calender that combines several calendars into one

Posted on 2012-12-27
7
Medium Priority
?
193 Views
Last Modified: 2013-03-05
Hello,

I have been tasked with creating a master calendar for a VP that will show the entries of several divisions calendars all on this one master. It must update dynamically as well. So we have Divisions A, B, C, D, E, F and G. What we need is a master calendar that will include the calendar entries of the above divisions into the master calendar for the VP.  How can I do this? We are using Exchange 2007 with Outlook 2010.  Thanks.
0
Comment
Question by:wayy2be
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
7 Comments
 
LVL 12

Accepted Solution

by:
Julian123 earned 2000 total points
ID: 38725969
The best way to do this is the following:
1. Give the VP rights to view each of the calendars you want him/her to see.
2. Add those calendars to his Outlook view.
3. Configure Outlook to show an overlaid view with all the appointments on one calendar: http://office.microsoft.com/en-us/outlook-help/view-calendars-side-by-side-or-overlaid-HA001230157.aspx.
0
 
LVL 3

Expert Comment

by:manny_lenis
ID: 38725977
Create the calenders in the public folder and give the users that will ve updating the info the proper access. Then give the VP the proper righrs to either read or make changes.
0
 
LVL 12

Expert Comment

by:Julian123
ID: 38725987
Per Manny_Lenis's comment, putting calendars in a public folder won't create the single master calendar view the author requested above. Please see #3 in my comment above for that.

Thanks!
0
Office 365 Training for Admins - 7 Day Trial

Learn how to provision tenants, synchronize on-premise Active Directory, implement Single Sign-On, customize Office deployment, and protect your organization with eDiscovery and DLP policies.  Only from Platform Scholar.

 
LVL 37

Expert Comment

by:Neil Russell
ID: 38726337
Agreed, as you have OL 2010 just share the calendars and use Overlay view. Job done. Will take you 10 mins.
0
 

Author Comment

by:wayy2be
ID: 38820567
Thanks all. I will give this a shot!
0
 

Author Comment

by:wayy2be
ID: 38872069
Still havent tried this, I will this week. I got side tracked with another project :(
0
 

Author Comment

by:wayy2be
ID: 38936631
What I think they want is a calendar, call it calendar D, that can pull events from calendars A, B and C and populate calendar D with this info. They want all users to be able to view calendar D.  How can this be done it Outlook?  Thanks
0

Featured Post

Creating Active Directory Users from a Text File

If your organization has a need to mass-create AD user accounts, watch this video to see how its done without the need for scripting or other unnecessary complexities.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article will help to fix the below errors for MS Exchange Server 2013 I. Certificate error "name on the security certificate is invalid or does not match the name of the site" II. Out of Office not working III. Make Internal URLs and Externa…
This article describes how to import Lotus Notes Contacts into Outlook 2016, 2013, 2010 and 2007 etc. with a few manual steps. You can easily export and migrate Lotus Notes contacts into Microsoft Outlook without having to use any third party tools.
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …
There are cases when e.g. an IT administrator wants to have full access and view into selected mailboxes on Exchange server, directly from his own email account in Outlook or Outlook Web Access. This proves useful when for example administrator want…
Suggested Courses

705 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question