Create a Master calender that combines several calendars into one

wayy2be
wayy2be used Ask the Experts™
on
Hello,

I have been tasked with creating a master calendar for a VP that will show the entries of several divisions calendars all on this one master. It must update dynamically as well. So we have Divisions A, B, C, D, E, F and G. What we need is a master calendar that will include the calendar entries of the above divisions into the master calendar for the VP.  How can I do this? We are using Exchange 2007 with Outlook 2010.  Thanks.
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The best way to do this is the following:
1. Give the VP rights to view each of the calendars you want him/her to see.
2. Add those calendars to his Outlook view.
3. Configure Outlook to show an overlaid view with all the appointments on one calendar: http://office.microsoft.com/en-us/outlook-help/view-calendars-side-by-side-or-overlaid-HA001230157.aspx.
Create the calenders in the public folder and give the users that will ve updating the info the proper access. Then give the VP the proper righrs to either read or make changes.
Per Manny_Lenis's comment, putting calendars in a public folder won't create the single master calendar view the author requested above. Please see #3 in my comment above for that.

Thanks!
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Neil RussellTechnical Development Lead

Commented:
Agreed, as you have OL 2010 just share the calendars and use Overlay view. Job done. Will take you 10 mins.

Author

Commented:
Thanks all. I will give this a shot!

Author

Commented:
Still havent tried this, I will this week. I got side tracked with another project :(

Author

Commented:
What I think they want is a calendar, call it calendar D, that can pull events from calendars A, B and C and populate calendar D with this info. They want all users to be able to view calendar D.  How can this be done it Outlook?  Thanks

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