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How to open PDF on Sharepoint in edit mode using a link in email?

Posted on 2012-12-28
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1,426 Views
Last Modified: 2013-01-04
We have an approval workflows that require users to open PDF files stored on SharePoint, add annotations, save to SharePoint and approve the approval task. The problem we are having is that PDF files are not opened in edit mode when a link to a PDF file is clicked from the task email received from SharePoint. Users have to make additional steps to go to the library and open it there in edit mode.

Is there any fix/workaround so PDF files can be opened in edit mode directly from a SharePoint task email?
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Question by:MisUszatek
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8 Comments
 
LVL 38

Expert Comment

by:Justin Smith
ID: 38728562
What happens exactly when the link is clicked?
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Author Comment

by:MisUszatek
ID: 38737899
When I open a PDF file (in Adobe Reader X) directly from SharePoint 2010 I have the option to either Check out and open in edit mode or just open to view it:

Check-out
When I click on the same file from a task notification email (Outlook 2010) I don't have that option and it opens i read mode by default.

Email link
If I click Save As now it will go to Outlook's temp file. I could navigate manually to my SharePoint location to save it back there but for some of my users this could be a challenge...

My question: is it possible to open PDF files from such emails in edit mode and save it back to SharePoint without navigating manually to that location?
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LVL 38

Expert Comment

by:Justin Smith
ID: 38737965
When you click the link from the task email, does it open in the browser?  Or the Adobe client?
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Author Comment

by:MisUszatek
ID: 38738006
I tried both. Similar results. When opened in Adobe client I have easy access to annotations but I am not able to save back directly to SP.
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LVL 38

Expert Comment

by:Justin Smith
ID: 38738012
That was actually a question to you.  When you click the link in the email, does the PDF open in the browser or does it open in the client?
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Author Comment

by:MisUszatek
ID: 38738028
Client.
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LVL 38

Accepted Solution

by:
Justin Smith earned 350 total points
ID: 38739966
This is just a guess, but i know with the release of Adobe X, there is new integration support with SharePoint.  You may need to add the "OpenControl=" to the PDF entry in your DocIcon.xml file.....

Look for the Manual Configuration section under SharePoint Configuration on this page:  http://www.adobe.com/devnet-docs/acrobatetk/tools/AdminGuide/planning.html?highlight=sharepoint
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Author Comment

by:MisUszatek
ID: 38745276
Tried that - same result. Thanks for your time. I just re-posted the question under Acrobat topic - maybe I can get more feedback that way.
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