Want to win a PS4? Go Premium and enter to win our High-Tech Treats giveaway. Enter to Win


how to Backup  Emails from Outlook 2010  client

Posted on 2013-01-02
Medium Priority
Last Modified: 2013-01-02

We use Exchange 2007 and I have  a user who uses Outlook 2010 client.He wants to backup all the email which are within his inbox and and delete the Old emails from his inbox after backing up .
Any tutorials much appreciated

Question by:lianne143
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
LVL 14

Accepted Solution

Don Thomson earned 668 total points
ID: 38736250
The easiest way is to Create a new PST personal Folder on his local machine. Then copy the Inbox / Sent folders and anything else outside those folders that he needs to keep to the new personal folder.

Once he has verified that he has what he wants to keep - He can delete the old emails from his exchange mailbox

He can then either leave the pst file showing or delete it from the data management (it won't delete the file - just won't show it.  Strongly suggest that he copy the PST file to a DVD for extra protection.

Not a bad idea to copy the contacts, calendar, notes at the same time

The user can also just use the auto archive feature within outlook to do this on a regular basis.
LVL 17

Assisted Solution

Steve earned 332 total points
ID: 38736293
file, open, import/export
export to a file
outlook data file (Pst)
choose the required contents (if you choose mailbox at the top it will cover everything inc calendar etc)
choose a path to save the newly created file
click next / finish

when complete close/reopen outlook

to access the file goto file, open, outlook data file and browse to earlier selected location - hey presto!
LVL 44

Expert Comment

ID: 38736298
What is mailbox size? Export to PST is one solution, however large PST can get corrupt easily. Keep PST size under 2 GB, if mailbox size is above 2 GB, split it into multiple PST files. Remember Outlook creates PST in UNICODE format.
Has Powershell sent you back into the Stone Age?

If managing Active Directory using Windows Powershell® is making you feel like you stepped back in time, you are not alone.  For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why.

LVL 14

Expert Comment

by:Don Thomson
ID: 38736303
amitkulshresha - User is using Outlook 2010 - 2 gb limit is not applicable -
LVL 44

Expert Comment

ID: 38736453
I know 2GB is not applicable, With Outlook 2010 it support upto 50GB, however, chances of large PST corruptions are very high and it is recommends to split it into multiple PST's rather having one large PST.

Expert Comment

ID: 38736502

Author Comment

ID: 38736654

Ok i exported it as a .pst file to my organisation PC and copied  it  to the USB stick.Is there a way to open/acces the email from the home computer using copied .pst .
LVL 14

Assisted Solution

by:Don Thomson
Don Thomson earned 668 total points
ID: 38737874
Provided you are running a newer version of Outlook at home - you need to go into Data management - add the PST as a personal folder - It will then be available in your outlook as a new Personal Folder - It will not effect you existing home email

Featured Post

Creating Active Directory Users from a Text File

If your organization has a need to mass-create AD user accounts, watch this video to see how its done without the need for scripting or other unnecessary complexities.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

In this article I discuss my selections of the Top Four free Outlook OST File Viewers available. Open, view and read even damaged OST files by using these tools. They all provide a clear preview of all data such as emails, notes, tasks, calendars, e…
One-stop solution for Exchange Administrators to address all MS Exchange Server issues, which is known by the name of Stellar Exchange Toolkit.
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
Many of my clients call in with monstrous Gmail overloading issues with Outlook. A quick tip is to turn off the All Mail and Important folders from synching. Here is a quick video I made to show you how to turn off these and other folders in Gmail s…
Suggested Courses

610 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question