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Outlook 2007 Shared email categories export/import

Posted on 2013-01-02
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Last Modified: 2013-01-10
Hi,

I have a shared inbox where it contains categories that I would like to export.  I tried to use vba, but I seem to be only accessing the "master categories" based off of my user account.

I there a method to extract the categories of a shared inbox?  If so, is there a method to also import these categories to another shared inbox?

I've tried the following code below to test... But again, this only brings in my master account's categories

Public Sub test()
        intCount = 0
        For Each olkCategory In Outlook.Session.Categories
            Debug.Print olkCategory.Name & "," & olkCategory.Color & "," & olkCategory.ShortcutKey
            intCount = intCount + 1
        Next
End Sub

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Question by:iamnamja
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Expert Comment

by:theruck
ID: 38737210
just drag and drop the categories to another open mailbox and it should create a copy of them in the new mailbox.
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Author Comment

by:iamnamja
ID: 38737537
I can't seem to do this...  Besides I need a way to move roughly 300+ categories.  Even if drag and drop was an option, I don't think this is the best way to export and import into another mailbox.

Any other suggestions?
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Expert Comment

by:theruck
ID: 38737575
To back up the Master Category List in Outlook 2003:

Run Regedit and go to HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook and select the Categories key.
Choose Registry | Export Registry File to make a copy of the Categories branch of the registry. Note that this list is in Unicode encoding and is not compatible with versions other than Outlook 2002.
http://support.microsoft.com/?kbid=164625

this applies to olcer outlooks but you could give it a try
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theruck earned 500 total points
ID: 38737602
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Author Comment

by:iamnamja
ID: 38737614
Hi,

I'm not looking to export the master category list.  Both of these methods seems to focus on getting the master list, but not the shared email category list...  

Is there a way to pull the category list from the shared email?
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Expert Comment

by:theruck
ID: 38737705
what is a shared email category list?
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Author Comment

by:iamnamja
ID: 38737714
So when I am in my personal email box, and look at the category list it shows a set of categories that is specific to my inbox.  

But when I go to my shared inbox that's used in my team, and look at the categories, I get another set of categories that's specific to that shared inbox.  This is the list of categories that I need to extract.
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LVL 14

Expert Comment

by:theruck
ID: 38737761
if it is an inbox you can login to that inbox as the owner and do the export with the tool...
or maybe it is a shared public folder...
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Author Comment

by:iamnamja
ID: 38737843
I have ownership rights, but i don't believe I can just log into this mailbox.
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