asked on Display # of Emp in a Column Report displayed in footer of report
I have created a report that uses columns for an ORG chart report. I need to display the total number of employees within each column. How do I incorporated this value so that it is displayed at the bottom of the report and not at the floating bottom of the column.
I also need to include a total of employees, broken down by the type of employee - ie a legend. to also be displayed on the bottom of the report.
Note: I have tried various approaches by including the count (ie. Count(Empl#) places in the Manager footer - this gave me the floating value depending on the height of the column values. Then I tried using this field as a hidden field and placing a text field in the Report footer that references that hidden field - but that failed.
Also tried using a subreport but I was unable to get the report to line up with the Manager's column in the main report.
Looking for any suggestions.![1]()
- sample from the original spreadsheet - which I am attempting to create in an Access Report.
I also need to include a total of employees, broken down by the type of employee - ie a legend. to also be displayed on the bottom of the report.
Note: I have tried various approaches by including the count (ie. Count(Empl#) places in the Manager footer - this gave me the floating value depending on the height of the column values. Then I tried using this field as a hidden field and placing a text field in the Report footer that references that hidden field - but that failed.
Also tried using a subreport but I was unable to get the report to line up with the Manager's column in the main report.
Looking for any suggestions.
- sample from the original spreadsheet - which I am attempting to create in an Access Report.
Microsoft DevelopmentMicrosoft Access
Last Comment
Jim Dettman (EE MVE)
ASKER
for some reason my report now has 3 footers for the same field, how do I remove the unused footers. see attached![t]()
ASKER
I may need a little more to help me get started:
<<In the reports module at the top, dim variables to keep the totals.
In the page/report header OnFormat event, init those variables to 0.
In the detail section, add to those variables in the OnFormat event doing:
If FormatCount = 1 then
' Add to variables. Use the left property to determine the column your in.
End If
In the page/report footer, push the value of your variables into unbound text controls in the OnFormat event.>>
<<In the reports module at the top, dim variables to keep the totals.
In the page/report header OnFormat event, init those variables to 0.
In the detail section, add to those variables in the OnFormat event doing:
If FormatCount = 1 then
' Add to variables. Use the left property to determine the column your in.
End If
In the page/report footer, push the value of your variables into unbound text controls in the OnFormat event.>>
Option Compare Database
Option Explicit
Public nMgrCt As Long
Private Sub MgrNameFooter_Print(Cancel As Integer, PrintCount As Integer)
Dim intGetVal As Integer
intGetVal = Me.Section(2).NewRowOrCol
End Sub
Private Sub PageHeaderSection_Format(Cancel As Integer, FormatCount As Integer)
Set nMgrCt = 0
End Sub
Your help has saved me hundreds of hours of internet surfing.
fblack61
ASKER CERTIFIED SOLUTION
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BTW, you should pickup a copy of the Access Developers Handbook published by Sybex. Tons of code in there, one of which is a class object to handle app the prtMip chores. Probably could have saved a ton of time with this if you had had it.
It's great for when you get into odd-ball stuff like this.
Jim.
It's great for when you get into odd-ball stuff like this.
Jim.
ASKER
when I attempt to remove the misc. footers it crashes my system, so I may have to start over with my back up copy of the report.
K
K
ASKER
Option Compare Database
Option Explicit
Public nMgrCt(3) As Long
Won't compile - get Constants, Fixed-length strings, arrays, user-defined types & declare statement not allowed as Public members of object modules.
Option Explicit
Public nMgrCt(3) As Long
Won't compile - get Constants, Fixed-length strings, arrays, user-defined types & declare statement not allowed as Public members of object modules.
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ASKER
by the way I do have a old version 2000 of the book you mentioned, it wasn't much help. I am so use to looking things up on the web that I forget to check the actual books.
k
k
<<Public nMgrCt(3) As Long>>
Sorry, that should be:
Dim nMgrCt(3) as Long
Jim.
Sorry, that should be:
Dim nMgrCt(3) as Long
Jim.
ASKER
see error msg
![ts]()
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ASKER
ASKER
My latest attempt - please review, I am only getting the value of Zero to be displayed.
thanks,
K
OrgChartSample.zip
thanks,
K
OrgChartSample.zip
Working on it...
Jim.
Jim.
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OK, your all set. Totals are working and I got rid of that orphand header on page 2 (totalling needed to be done differently because of that and that your doing columns).
It was caused by the fact that the column break was set for after the footer and that was forcing the page break.
I changed that to none and set the header to BeforeSection. You don't get a blank column because it knows it can't back up on the first page/first column.
Spacing on the column totals needs to be adjusted yet.
Jim.
OrgChartSample.zip
It was caused by the fact that the column break was set for after the footer and that was forcing the page break.
I changed that to none and set the header to BeforeSection. You don't get a blank column because it knows it can't back up on the first page/first column.
Spacing on the column totals needs to be adjusted yet.
Jim.
OrgChartSample.zip
ASKER
Thanks Jim for all your hard work it looks great, one minor issue - the number fields in the footer is there a way to automate the number of fields depending on the number of columns - since my column count will change depending on the Unit chief's org size.
Karen
Karen
Karen,
In the OnFormat of the page footer, look at the totals in the array. If the total is zero, set the corresponding controls visible property to false.
Jim.
In the OnFormat of the page footer, look at the totals in the array. If the total is zero, set the corresponding controls visible property to false.
Jim.
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William Peck
Actually, do a loop on the array and do:
For intK = 1 to 9
If nMgrCt(intK)>0 then
<control>.visible = True
Else
<control>.visible = False
End If
Next intK
That way it will be correct for each page.
The controls are named sequentially, so you can use the format Report!("name" & intK).Visible =
(don't rememeber the control names off-hand and I already deleted all your stuff from here).
Jim.
For intK = 1 to 9
If nMgrCt(intK)>0 then
<control>.visible = True
Else
<control>.visible = False
End If
Next intK
That way it will be correct for each page.
The controls are named sequentially, so you can use the format Report!("name" & intK).Visible =
(don't rememeber the control names off-hand and I already deleted all your stuff from here).
Jim.
ASKER
whats wrong wtiht this syntax
(Reports![Report1]![txtEmp
(Reports![Report1]![txtEmp
ASKER
Private Sub PageFooterSection_Format(C
Dim intk As Integer
For intk = 1 To 11
If nMgrCt(intk) > 0 Then
Reports![Report1]![txtEmpC
Else
txtEmpCt1 " & intK.Visible = false"
End If
Next intk
Dim intk As Integer
For intk = 1 To 11
If nMgrCt(intk) > 0 Then
Reports![Report1]![txtEmpC
Else
txtEmpCt1 " & intK.Visible = false"
End If
Next intk
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Report("txtEmpCt" & intK).Visible = True
Jim.
Jim.
ASKER
My current code with your recommendation does not return any values - they are not visible.
Private Sub PageFooterSection_Format(C
Dim intk As Integer
For intk = 1 To 11
If nMgrCt(intk) < 0 Then
Report("txtEmpCt" & intk).Visible = False
Else
Report("txtEmpCt" & intk).Visible = True
End If
Next intk
I tried it with both >0 and < 0 - tried switching the order of the true/false.
I verified that the fields do exists on the report - I added the additional 2 fields.
OrgChartSample.zip
Private Sub PageFooterSection_Format(C
Dim intk As Integer
For intk = 1 To 11
If nMgrCt(intk) < 0 Then
Report("txtEmpCt" & intk).Visible = False
Else
Report("txtEmpCt" & intk).Visible = True
End If
Next intk
I tried it with both >0 and < 0 - tried switching the order of the true/false.
I verified that the fields do exists on the report - I added the additional 2 fields.
OrgChartSample.zip
For intk = 1 To 11
If nMgrCt(intk) = 0 Then
Report("txtEmpCt" & intk).Visible = False
Else
Report("txtEmpCt" & intk).Visible = True
End If
Next intk
Jim.
If nMgrCt(intk) = 0 Then
Report("txtEmpCt" & intk).Visible = False
Else
Report("txtEmpCt" & intk).Visible = True
End If
Next intk
Jim.
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rwheeler23
ASKER
Jim
Ok after the first pass the intk value = 1, but it still wants to return visible =false
Private Sub PageFooterSection_Format(C
Dim intk As Integer
For intk = 1 To 11
If nMgrCt(intk) = 0 Then
Report("txtEmpCt" & intk).Visible = False
Else
Report("txtEmpCt" & intk).Visible = True
End If
Next intk
End Sub
![sa]()
Ok after the first pass the intk value = 1, but it still wants to return visible =false
Private Sub PageFooterSection_Format(C
Dim intk As Integer
For intk = 1 To 11
If nMgrCt(intk) = 0 Then
Report("txtEmpCt" & intk).Visible = False
Else
Report("txtEmpCt" & intk).Visible = True
End If
Next intk
End Sub
All bets are off...the last upload you have contains the original report, which has all the funky footers in it.
That report was corrupt. I rebuilt the whole thing from scratch and called it report1 in my upload.
That's what you need to be using.
Jim.
That report was corrupt. I rebuilt the whole thing from scratch and called it report1 in my upload.
That's what you need to be using.
Jim.
This BTW:
Private Sub PageFooterSection_Format(C
Dim intk As Integer
For intk = 1 To 9
If nMgrCt(intk) = 0 Then
Report("txtEmpCt" & intk).Visible = False
Else
Report("txtEmpCt" & intk).Visible = True
Report("txtEmpCt" & intk) = nMgrCt(intk)
End If
Next intk
End Sub
Is the final code I used and it works fine here.
Jim.
Private Sub PageFooterSection_Format(C
Dim intk As Integer
For intk = 1 To 9
If nMgrCt(intk) = 0 Then
Report("txtEmpCt" & intk).Visible = False
Else
Report("txtEmpCt" & intk).Visible = True
Report("txtEmpCt" & intk) = nMgrCt(intk)
End If
Next intk
End Sub
Is the final code I used and it works fine here.
Jim.
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ASKER
Please resend the correct attachment, Thanks for all you efforts.
Karen
Karen
ASKER
sorry, but your version does not display multiple columns also I need a total of up to 11 fields for the footer for the employee count.
K
K
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William Peck
Yes it does, but I left the filter in from when I was testing the column total blanking. Open up report1 and set the filteron to no and blank out the filter.
Also, your original report only had 9 columns in it. With that said, there's nothing stopping you for squeezing in a couple of more other then layout.
Jim.
Also, your original report only had 9 columns in it. With that said, there's nothing stopping you for squeezing in a couple of more other then layout.
Jim.
I would use the page/report footer as appropriate and keep your own counts.
In the reports module at the top, dim variables to keep the totals.
In the page/report header OnFormat event, init those variables to 0.
In the detail section, add to those variables in the OnFormat event doing:
If FormatCount = 1 then
' Add to variables. Use the left property to determine the column your in.
End If
In the page/report footer, push the value of your variables into unbound text controls in the OnFormat event.
Do this with one total first to get it working, then add your other totals as needed (maybe use an array).
Jim.