Solved

How to search for emails with PDF attachments in an Outlook 2010 inbox

Posted on 2013-01-04
16
1,051 Views
Last Modified: 2014-01-27
Is there a way of searching for emails in an Outlook 2010 inbox (and all subfolders) that have PDF attachments please? I've seen some references to say you put
ext:pdf
in the search box, but it doesn't seem to work.
0
Comment
Question by:Grffster
  • 6
  • 3
  • 3
  • +3
16 Comments
 
LVL 9

Expert Comment

by:djsharma
ID: 38743291
You can do Searching for a specific type of file isn’t directly supported by a search option, but you can do this by typing the search command ext:<extension> manually.

ext:doc
ext:pdf
ext:xls
ext:zip

refer the below link
http://www.msoutlook.info/question/607
0
 

Author Comment

by:Grffster
ID: 38743359
It doesn't seem to work though, as this was the link I was referring to. It will only work if I select All Mail Items which searches all my email items not just for a specific mailbox's inbox and subfolders. can you get it to work?
0
 
LVL 2

Expert Comment

by:thomasclm
ID: 38743364
search ".pdf"  in outlook without quotes.
0
PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

 

Author Comment

by:Grffster
ID: 38743422
Thomasclm, that also picks up emails where pdf is mentioned in the text of the email e.g. "send me the pdf so I can have a look at it"
0
 
LVL 13

Assisted Solution

by:Sandy
Sandy earned 150 total points
ID: 38743628
search : attachments:yes .pdf
0
 

Author Comment

by:Grffster
ID: 38743653
That didn't work although "hasattachments:yes .pdf" seemed to. However, on closer inspection one email I looked at only had a xls attachment, but had pdf mentioned in the text of the message so I don't think this is going to work.
0
 
LVL 50

Expert Comment

by:jcimarron
ID: 38775354
Grffster--hasattachments:pdf should work.
http://www.techieinspire.com/search-outlook-2010/
See section on "Searching attachment with specific Format".
0
 
LVL 94

Expert Comment

by:John Hurst
ID: 38775379
If you are using Outlook in cached mode (local OST file) and if you have enabled Windows Search (integrated with Outlook starting with Vista), then make sure in Indexing Options that Outlook and Users are included the folders to search.

Also look in Control Panel, Indexing Options and View tab. Make sure PDF is selected.

Make sure your search is up to date (rebuild if necessary) and then searching from Windows should find Outlook emails and documents including PDF files. It does for me.

... Thinkpads_User
0
 

Author Comment

by:Grffster
ID: 38777829
jcimarron,

That's effectively what I've tried and it won't work. I've attached two examples of what I've tried. I know there's a few emails in the folder I've searched on but they're not being picked by the search.
search-query.PNG
search-query2.PNG
0
 

Author Comment

by:Grffster
ID: 38778214
thinkpads_user,

Can you use windows search then to only search in a specific mailbox's inbox folder and subfolders once the indexing is completed?
0
 
LVL 94

Expert Comment

by:John Hurst
ID: 38778232
Windows Search indexes everything listed in Included Locations in the Indexing Options window. So if Outlook is included (it is for me) then it searches everything in Outlook. It should do the same for a local OST file.

But the Windows Search is not specific unless you point to a folder location and make it specific. In the case of Outlook it gets everything. At least, so it does for me.

.... Thinkpads_User
0
 
LVL 50

Expert Comment

by:jcimarron
ID: 38779159
Grffster--I do not see from your .png screenshots that you have tried hasattachments:pdf .
0
 

Author Comment

by:Grffster
ID: 38779177
Trying hasttachments:pdf brings back emails with pdf attachments but also brings back emails that contain "pdf" as part of the text content of the email itself unfortunately.
0
 
LVL 94

Expert Comment

by:John Hurst
ID: 38779220
That may be normal if searching for "PDF". I always search for the content I want.
.... Thinkpads_User
0
 
LVL 50

Accepted Solution

by:
jcimarron earned 150 total points
ID: 38779310
Grffster-- hasattachments:pdf  may be the best you can do.
0

Featured Post

Has Powershell sent you back into the Stone Age?

If managing Active Directory using Windows Powershell® is making you feel like you stepped back in time, you are not alone.  For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article aims to explain the working of CircularLogArchiver. This tool was designed to solve the buildup of log file in cases where systems do not support circular logging or where circular logging is not enabled
When you have clients or friends from around the world, it becomes a challenge to arrange a meeting or effectively manage your time. This is where Outlook's capability to show 2 time zones in one calendar comes in handy.
To show how to generate a certificate request in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.:  First we need to log into the Exchange Admin Center. Navigate to the Servers >> Certificates…
The video tutorial explains the basics of the Exchange server Database Availability groups. The components of this video include: 1. Automatic Failover 2. Failover Clustering 3. Active Manager

820 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question