Exclude inbox from exchange 2010 Archive
Greetings Experts,
I would like to use Exchange 2010 Archive to archive my mailbox. I would like to exclude the Inbox. Can I do this with the tags? Don't want to have to do it manually, I have 80 users. Would like to put it in the default policy. This is what I would like to accomplish:
1. Do not archive inbox, contact, calendar
2. Archive all other folders, including user created folders. Everything older than 550 days.
3. Permanently delete Deleted Items folder after 90 days, I have this one covered.. No problem.
I was trying to figure out, but seems that Inbox is automatically archived if you want to say archive sent, or all other folders.
Thank you for your help,
Kacey
I would like to use Exchange 2010 Archive to archive my mailbox. I would like to exclude the Inbox. Can I do this with the tags? Don't want to have to do it manually, I have 80 users. Would like to put it in the default policy. This is what I would like to accomplish:
1. Do not archive inbox, contact, calendar
2. Archive all other folders, including user created folders. Everything older than 550 days.
3. Permanently delete Deleted Items folder after 90 days, I have this one covered.. No problem.
I was trying to figure out, but seems that Inbox is automatically archived if you want to say archive sent, or all other folders.
Thank you for your help,
Kacey
ASKER
So if i add an inbox rule to archive for 100000 days it will superseed the all folders rule of 550 days? Is there a way to set priority?
Look when i say set the Inbox for X days rest all will remain as they are and one more thing is that only one Policy can be assigned to a user
- Rancy
- Rancy
SOLUTION
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ASKER
Having some issues:
1. I’m in Retention Policy Tags
a. Create new tag: inbox – 24,000 – Move to Archive – when I create I get error: MoveToArchive can only be applied to tags of type default (all). Personal or recoverableitems.
b. When I chose action to take there are only three options: move to archive, delete and allow recovery, and permanently delete. There is no do not archive.
c. If I create port from Managed folder to tag
i. I can choose Inbox and create the tag as in the above example a. There is another option, Mark as past retention limit. Not sure what that means.
2. So now I went into Default archive and retention policy, under retention policy tab
a. Deleted all the tags in there
b. Added tags in this order
i. Move inbox to archive 24,000
ii. Permanently delete, delete box after 90 days
iii. Move all other folders to archive after 550 days.
Does this look correct?
***What is the difference between retention policy tag and port from managed folder to tag?
1. I’m in Retention Policy Tags
a. Create new tag: inbox – 24,000 – Move to Archive – when I create I get error: MoveToArchive can only be applied to tags of type default (all). Personal or recoverableitems.
b. When I chose action to take there are only three options: move to archive, delete and allow recovery, and permanently delete. There is no do not archive.
c. If I create port from Managed folder to tag
i. I can choose Inbox and create the tag as in the above example a. There is another option, Mark as past retention limit. Not sure what that means.
2. So now I went into Default archive and retention policy, under retention policy tab
a. Deleted all the tags in there
b. Added tags in this order
i. Move inbox to archive 24,000
ii. Permanently delete, delete box after 90 days
iii. Move all other folders to archive after 550 days.
Does this look correct?
***What is the difference between retention policy tag and port from managed folder to tag?
In Exchange 2007, Message Records Management concept is referred as Managed Folders, exchange 2007, we will create managed folder policy to apply a retention settings on a mailbox. Customer moving from Exchange 2007 to 2010 will use the port from managed folder to tag option.
I will send you the steps that you need to follow shortly
I will send you the steps that you need to follow shortly
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This looks good ..... Kacey i would suggest you to take a backup of your Mailbox to PST and created the Retention Tag\Policy and apply to your Mailbox and lets check
- Rancy
- Rancy
ASKER
Thanks everyone.
Thanks Rajkumar for the exact commands.
We are almost there. the Inbox rule worked, the all other folders rule worked. The Delete rule did not work. Only caveat is that it still archives any sub folders in the Inbox folder, but I can live with that.
After the delete tag was created, I changed it to delete and allow recover. This did not run. I let it run two nights, but nothing was deleted. I double checked and there are items a year old in the delete box.
I right clicked on the delete box in OWA and it says the 90 day delete policy is in affect.
Not sure why it would not run? Any ideas? I changed to allow recover so the items go into the dumpster, I have it set for 30 days. The company owner got nervous with the permanent delete right before I was about to run it.
Thanks,
Thanks Rajkumar for the exact commands.
We are almost there. the Inbox rule worked, the all other folders rule worked. The Delete rule did not work. Only caveat is that it still archives any sub folders in the Inbox folder, but I can live with that.
After the delete tag was created, I changed it to delete and allow recover. This did not run. I let it run two nights, but nothing was deleted. I double checked and there are items a year old in the delete box.
I right clicked on the delete box in OWA and it says the 90 day delete policy is in affect.
Not sure why it would not run? Any ideas? I changed to allow recover so the items go into the dumpster, I have it set for 30 days. The company owner got nervous with the permanent delete right before I was about to run it.
Thanks,
Are you on Exchange 2010 SP1?
Retention Tag to delete emails from Deleted items Folder wont work and not sure this is resolved in SP2 :(
Retention Tag to delete emails from Deleted items Folder wont work and not sure this is resolved in SP2 :(
ASKER
yes exchange 2010 sp1.. ok I will update tonight and see if it works.
thanks for the Info. Its weird that SP2 didn't show up in Microsoft updates. I just manually downloaded it.
thanks for the Info. Its weird that SP2 didn't show up in Microsoft updates. I just manually downloaded it.
Yes SP for Exchange isnt part of Windows updates so even if SP3 comes out you have to be around to fetch and update Manually
- Rancy
- Rancy
ASKER
I did not finish testing the Deleted Items folder tag, but will continue to work on it. I feel that I have the correct tags, but there is a MS bug. I did not upgrade to SP2 yet, need to do some internal things before I add a major patch to my Exchange servers and don't want to keep this post open.
Thanks again for all your help.. It is most appreciated.
Kacey
Thanks again for all your help.. It is most appreciated.
Kacey
- Rancy