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Hide  / collapse columns in Form as needed

peispud
peispud asked
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Last Modified: 2013-01-07
Hi

I am using Access 2010. This question is about a continuous form. The underlying table accepts movement of inventory from source to destination.

When the user opens the form, he/she will use an unbound combobox to choose whether the data entry will reflect items sold or items transferred. If the user chooses "transfer", then there is no need to enter information in some fields... ie [price], [discount] etc.

In such cases (user has chosen "transfer"), I would like the unwanted fields to disappear. That is easy enough. I also want to collapse the empty space so that the resultant form does not look like a patchwork quilt. It would be great if I could put these fields on the outermost right of the form, but this is not possible. I would like to emulate the way that Excel does it when you hide a column.

At this time, the best that I can come up with is to make them invisible, set their width to one pixel and move all the other columns next to the invisible column. I haven't tried this yet. It seems like a complex way to solve a simple problem.

I really would like to perform both tasks in one form. Is there a better way?
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Scott McDaniel (EE MVE )Infotrakker Software
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Commented:
Is your continuous form in Datasheet view? If so, you can use the ColumnHidden method:

Me.Text0.ColumnHidden = True
peispudTech

Author

Commented:
Nope..    Form is not in Datasheet view.


I have set the view to continuous form.
Dale FyeOwner, Dev-Soln LLC
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Commented:
Since you are in a continuous form, the problem will be that some records may say "Transfer" and others may reflect another value, so depending on what record you are on, you may want to suppress certain values while displaying those same values in the other records.

It is not possible to hide values in one record, but not in another in a continuous form.  It is one or all.
peispudTech

Author

Commented:
There will be no confusion in the record

Each record will have a field which will say "Transfer" or "Sale".

If the current record represents a transfer,  then  fields like [Price} and [Discount} do not apply.  

The user will be entering this information in batches (~200).  

I'm starting to think that the only way is to create two forms.
Dale FyeOwner, Dev-Soln LLC
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Commented:
Have you tried the method described above:

1. Open the form in design mode
2. Select the [Price] and [Discount] controls
3. Click the Conditional Formatting button on the ribbon or menu option (depending on version).
4. Set the Condition1 combo box to "Expression Is", then set the expression like:

[FieldName] = "Transfer"

5.  Then change the foreground and background colors so that they are the same as the detail section background color (or as close as you can get).
6.  Click OK
7.  Then select the [Price] control, select the "GotFocus" event from the Properties -> Event tab, and select [Event Procedure], and then go to that event in the VBA window.
8.  In the GotFocus event, add some code to change the focus from that control to another control, one that can change.
MIS Liason
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peispudTech

Author

Commented:
Thank you again sir.

I had considered this approach but wanted to make sure that I didn't miss a whole new angle to the problem.

I will likely create a second form.
Jeffrey CoachmanMIS Liason
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Commented:
Thanks,

As fyed will also tell you, we are big proponents of not only trying to let you see the many ways of doing something, but to also suggest alternatives.

JeffCoachman

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