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Word Cross Reference for Heading Style in Header - Update issue

Posted on 2013-01-07
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Last Modified: 2013-01-08
Word 2007.

I have inserted Cross Reference to Heading 1 into the Header of page one. Multi-page Document, each page has one Heading 1 entry. So the idea is that the header always reflects the heading  (first one) on the page.

My problem is that every header in the document displays only the Heading 1 from the first page not the current one from the respective page.

So have MS done away with that or have I done something wrong? I could probably work this out myself but am under time pressure, hence

Thanks
capt.
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Question by:captain
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captain earned 0 total points
ID: 38754779
Funny, I thought this would have been an easy one to solve...judging by the answer:

Instead of using Cross References use Insert > QuickParts > Field instead. The choose StyleRef from the selection options and specify the Heading you need...
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Author Closing Comment

by:captain
ID: 38754782
Awesome. Thanks!

';o)
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Expert Comment

by:Stacy Brown
ID: 38754823
Nope.  That's how it is supposed to work.  Did you put in Next Page Section Breaks so that each section displays the first Heading 1 text?

In order to use the Header, you will need to create different sections for each area where you want the Header to change.  You do this with Next Page Section Breaks.

You could do this instead though:
--Bookmark the text on each page you wish to appear in the header
--Create a Floating Text Box on page 1 and position it where you would like the text to go.  You should not be in the Header at this point.
--Insert > Quick Parts > Field
--Choose References from the drop down
--Choose REF
--Select the Page 1 bookmarked text
--Click OK
--Copy the text box
--Click on each subsequent page and then Paste
--Once you have Pasted the text box on each page, go back and edit the field for each and point it to the appropriate bookmark.  
--You may wish to verify your text box position as well.

FYI....if you use absolute measurements that position the text box by referencing the PAGE instead of Column or Paragraph, all the boxes should appear in the appropriate place on the page.

See the sample document I've attached to for more info.  FYI...the text I bookmarked on each page is highlighted in green.  I hope you find this helpful.
SampleFloatingTextBoxesREF-Field.doc
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Author Comment

by:captain
ID: 38754953
So using a text box with a Field containing the StyleRef that pulls in the Heading, which at the moment works like a charm is not correct?

From what I see, the cross reference requires an immense amount of copying and pasting without providing any benefit over the StyleRef.

Please advise.
capt.
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LVL 14

Expert Comment

by:Stacy Brown
ID: 38755160
I had never used StyleRef fields this way!  Wow...thanks for the info!

  You can just place the StyleRef Field in the Header, no need for a text box.  It will put in the first text or last text formatted with the style you choose.

See this site for more info:  http://office.microsoft.com/en-us/word-help/field-codes-styleref-field-HP005186193.aspx
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Author Comment

by:captain
ID: 38755662
Hi

thanks. Looks like we helped each other out...

Btw, the textbox is indeed not required generally but I have a banner image on top where I need to position the text precisely and that seems easier with a box.

thanks for your input.
capt.
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