Solved

how to create many to many relationship and report

Posted on 2013-01-10
13
525 Views
Last Modified: 2013-01-12
Hello,
am attaching sample database-
am trying to understand how to make a many to many relationship with two tables.

have created the 2 tables-[tblItems] and [tblParts] and a 3rd table to make the junction.
but that is as far as I can get?

can a report be created with items with the same category number be listed and then right below have all the part numbers and the same category numbers below them?

Item descr qty      category  category number
Printer    51      HP          101
Scanner    65      HP          101
Monitor    84      HP          101


Printhead  15       HP         101
fuser      26       HP         101
etc....

thank you--
ManyToMany.accdb
0
Comment
Question by:davetough
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 8
  • 2
  • 2
  • +1
13 Comments
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 38763116
0
 
LVL 18

Expert Comment

by:xtermie
ID: 38763156
You need an intermediate table just like you have done.
The two tables are joined 1 to many with the intermediate table so they are joined as many to many between them.  Uf you create the joins/relationships correctly, (same data type and size of the joined fields) access will then present the linked fields in the Datasheet view with the + sign as you describe.

For reports to be grouped, since you are using access, I would advise that you use the grouping levels available in the report wizard that will create several layers of grouping that can fit your needs (and sorting).

If you want to view in the way you mention, you can create a form (main table), subform (from a query or the other table) to view in a more organized manner.
0
 
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 38763262
First, I see no reason why you need two tables.
I really can't see any real difference between a Part and an Item...?

You can simply add a "Type" field to one table (Item or Part)
ItemID
ItemDesc
Quant
Category
Type (Item or Part)
Category Number

Then what you are asking is ridiculously simple without the need for a Junction table
0
Enterprise Mobility and BYOD For Dummies

Like “For Dummies” books, you can read this in whatever order you choose and learn about mobility and BYOD; and how to put a competitive mobile infrastructure in place. Developed for SMBs and large enterprises alike, you will find helpful use cases, planning, and implementation.

 
LVL 18

Expert Comment

by:xtermie
ID: 38763295
I believe that the example is simple, but for sure if there are many parts for an item,  davetough is designing this right.
0
 
LVL 74

Accepted Solution

by:
Jeffrey Coachman earned 500 total points
ID: 38763316
This sample does exactly as you request without a junction table...
screenDatabase24.mdb
0
 
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 38763346
Now, my feeling is that you could tweak the report to actually display the item "Type" in the group Header (and not have it repeat for every record (which is redundant), and possibly add summaries, ..etc, ...but again, ...my sample displays the data in the same way you specified.

JeffCoachman
0
 
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 38763362
You can simply combine the tables by copying and pasting one table on top of the other in Excel (without the key fields)
Then add in your "Type" column and fill in the corresponding values
Then import this back into Access
Then simply add in an Autonumber field as the key...
0
 
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 38763420
xtermie,

It can be designed in anyway the OP wants.
;-)
As you know, with many things in the database design world, there is no clear "right or wrong" design that will work for every situation.

My feeling was that I saw no real reason to create the junction table.
The fields in both tables are nearly identical, so it is not like the classic Many To Many relationship:
tblEmployees
tblProjects
tblEmpProjects (Linking table)
...In this classic Many to Many, the Employee table has no fields in common with the Projects table.

In the OP's case All of the fields are the same,
The only difference is the name of the PK field

This just sends out signals that perhaps this should be Normalized to bring all the items into one table.

Also, the current design will force the OP to create another new table for each, and any, new "Type"
So if there was a Parts table, and an Items table and a new "Modules" table, how would these three tables now be joined with a Junction table?

So again, I saw no real need for the Junction table and all of the associated complexity...

;-)

JeffCoachman
0
 
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 38763636
...and I don't see any situations in the data where one "item" is associated with many "parts"
...or vice versa...
(A situation that Junction tables are created to deal with)

So again, I am not seeing a need for a Many to many table, but I am seeing reasons to combine the data into one table...

JeffCoachman
0
 

Author Closing Comment

by:davetough
ID: 38763854
Amazing how you made it that easy-thank you- so is many to many more for when you have different fields? thanks
0
 
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 38765894
Having different fields can be one attribute of a many to many, but it is not a definition of a many to many.

A "Typical" many to many is when you have two tables and either on can have many of the other.
Examples:
Students/Classes
One student can be in many classes, and also, One class can have many students

Employees/Projects
One Employee can be in many Projects, and also, One Project can have many Employees

Doctor/Patients
...etc
These are examples of the most basic Many to Many.
They can become more complex if certain combinations can, or cannot, repeat.
If you research this on your own, you will encounter many names for this type of table:
Junction table
Association table
Intersection table
Many-To-Many table
Linking table
Mapping Table
Marry Table
;-)


In any event, ...
This did not seem to be the case in your design.

This is why in some cases you should not "tell" experts how to solve an issue.
   "I must create a many to many table"
...Because this forces us to think along those lines, possibly ignoring a better approach.

In most cases you only need to specify your ultimate need, and let experts suggest a design.

So instead, perhaps you should have just asked the same question, ...only leaving out the Many To Many "requirement"
For example:
Here is what I have...
Here is what I want...
What is the best design approach?

Make sense?

;-)

JeffCoachman
0
 

Author Comment

by:davetough
ID: 38766560
yes- thanks for the help
0
 
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 38770371
;-)
0

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Overview: This article:       (a) explains one principle method to cross-reference invoice items in Quickbooks®       (b) explores the reasons one might need to cross-reference invoice items       (c) provides a sample process for creating a M…
Phishing attempts can come in all forms, shapes and sizes. No matter how familiar you think you are with them, always remember to take extra precaution when opening an email with attachments or links.
Get people started with the utilization of class modules. Class modules can be a powerful tool in Microsoft Access. They allow you to create self-contained objects that encapsulate functionality. They can easily hide the complexity of a process from…
With Microsoft Access, learn how to start a database in different ways and produce different start-up actions allowing you to use a single database to perform multiple tasks. Specify a start-up form through options: Specify an Autoexec macro: Us…

756 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question