Solved

Pulling full name into header of report in MS Access

Posted on 2013-01-10
7
379 Views
Last Modified: 2013-01-10
I have a report that I want to do a summary at the top of the report and I am referencing form from its being executed from, but when it brings up the report I'm only getting the ID of the person instead of the full name

The dropdown in the form has two columns; [ID] and [Full_Name].  I hides the ID column and displays the Full_Name.

Property Sheet of Form:
Control Source = None

Row Source = SELECT [Printer_Names].[Printer_ID], [Printer_Names].[Full_Name] FROM Printer_Names ORDER BY [Full_Name];

Row Source Type = Table/Query

Bound Column = 1
Column Count = 2
Column Widths = 0"; 1"


Report Header:
Design Control:
="Printer From:  " & [Forms]![frmIndPrint]![Printer_Name] & "  To:  " & [Forms]![frmIndPrint]![To_Printer_Name]

Report Displays:
Printer From: 6  To:  6

How can I get this to display the Printer "Full_Name" instead of the "ID"?
0
Comment
Question by:dsheridan
  • 5
  • 2
7 Comments
 
LVL 61

Accepted Solution

by:
mbizup earned 200 total points
ID: 38763299
Try this:

="Printer From:  " & [Forms]![frmIndPrint]![Printer_Name].Column(1) & "  To:  " & [Forms]![frmIndPrint]![To_Printer_Name].Column(1) 

Open in new window

0
 
LVL 61

Expert Comment

by:mbizup
ID: 38763309
If the above doesn't work, try this instead:

="Printer From:  " & [Forms]![frmIndPrint]![Printer_Name]!Column(1) & "  To:  " & [Forms]![frmIndPrint]![To_Printer_Name]!Column(1) 

Open in new window

0
 

Author Closing Comment

by:dsheridan
ID: 38763337
That rocks.  Thank you. It was exactly what I was looking for.

Does the Column(1) look at the control in the form and take the display column instead of the hidden column? Correct?
0
Comprehensive Backup Solutions for Microsoft

Acronis protects the complete Microsoft technology stack: Windows Server, Windows PC, laptop and Surface data; Microsoft business applications; Microsoft Hyper-V; Azure VMs; Microsoft Windows Server 2016; Microsoft Exchange 2016 and SQL Server 2016.

 
LVL 61

Expert Comment

by:mbizup
ID: 38763358
That's correct...

Column numbers are zero-based, meaning your first column (the hidden ID column) is column 0.  This is what gets stored in the table your form is based on.

Column 1 is the second column, which is the actual text name that your rowsource query is selecting.  This is displayed, but not actually stored.

If you refer to a combo box without specifying the column, the default is the data that is actually stored (your numeric ID).
0
 

Author Comment

by:dsheridan
ID: 38763373
Again thank you!!!!!!!
0
 
LVL 61

Expert Comment

by:mbizup
ID: 38763378
Glad to help :)
0
 
LVL 61

Expert Comment

by:mbizup
ID: 38763393
Btw... another *very* simple solution to this is to copy/paste your form's combo box into your report's header instead of using textboxes.

This will display the data as you see it in your form (you'll see the full name), but the drop down arrow does not appear on reports - so it will look exactly like a textbox when you print or preview it.
0

Featured Post

Announcing the Most Valuable Experts of 2016

MVEs are more concerned with the satisfaction of those they help than with the considerable points they can earn. They are the types of people you feel privileged to call colleagues. Join us in honoring this amazing group of Experts.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Experts-Exchange is a great place to come for help with solutions for your database issues, and many problems are resolved within minutes of being posted.  Others take a little more time and effort and often providing a sample database is very helpf…
It’s been over a month into 2017, and there is already a sophisticated Gmail phishing email making it rounds. New techniques and tactics, have given hackers a way to authentically impersonate your contacts.How it Works The attack works by targeti…
In Microsoft Access, learn different ways of passing a string value within a string argument. Also learn what a “Type Mis-match” error is about.
In Microsoft Access, learn the trick to repeating sub-report headings at the top of each page. The problem with sub-reports and headings: Add a dummy group to the sub report using the expression =1: Set the “Repeat Section” property of the dummy…

805 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question