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Outlook 2010

Posted on 2013-01-10
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Last Modified: 2013-01-20
My OS is in 7 Prof 64 bit and I use Outlook 2010.  Whenever I reply to a email in Outlook, it will be ideal if the email being replied to and the reply to be sent is filed in a specific folder.  Is there a simpler way of doing this all in one shot.  Else I would have to search and then  retrieve these one by one and do it.   Thank u.
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Question by:jegajothy
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6 Comments
 
LVL 47

Expert Comment

by:apache09
ID: 38765096
"it will be ideal if the email being replied to and the reply to be sent is filed in a specific folder"

You can do this two ways

You could create a Rule to do this.....

Or if the original Email is already in the preffered folder you can go to
File>Options>Mail> Save Messages
    - When replying to messages not in the Inbox, save replies in the same folder
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Author Comment

by:jegajothy
ID: 38775258
In response to apache09, The email list is saved in an Access database, and many of them do not respond to the notifications since it is an announcement of a meeting that does not require a response.  I have output these emails to an ascii text file, each email on a line by itself, and ending with ';'.  As the total is about 120, I do not think my outlook could handle all these in one blast, maybe due to security and spam considerations.  Thus I thought of sending in batches of say 20 at a time.   Thus creating a List in Outlook looks ideal.  Thank u
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LVL 47

Expert Comment

by:apache09
ID: 38775477
I think I understand what you are trying to say here..

So the folder you want the Received Email and the Replied Email to be in, is an windows folder not an outlook folder...or is it an outlook folder?

What do you mean by creating a list in outlook?
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Author Comment

by:jegajothy
ID: 38793627
in response to apache09, Yes I would like the emails to be in a windows folder.
On the 2nd point, creating a list,
As there are so many folders, thus it will give me an option to select the folder for the email to go into.  
Thank u for trying so very hard on this problem.
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LVL 47

Accepted Solution

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apache09 earned 2000 total points
ID: 38799235
Ah okay, I see what your wanting/asking

Unfortunatley there is no setting in outlook to natively save emails to the windows File System.

You can do this manually with each individual email. However, as you may already know this is cumbersom and Manual

Now there are a few 3rd party products out there that can help you with saving emails to a file system

They are listed on the SlipStick Site

http://www.slipstick.com/outlook/email/how-to-save-email-in-windows-file-system/
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Author Closing Comment

by:jegajothy
ID: 38799422
Thank u for the response, exactly what I was looking for.
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