Want to win a PS4? Go Premium and enter to win our High-Tech Treats giveaway. Enter to Win

x
?
Solved

Solution to large email POP and pst mailboxes

Posted on 2013-01-13
6
Medium Priority
?
490 Views
Last Modified: 2013-01-13
my client is currently using POP for their emails, however has approached me for a solution to an ongoing problem. slow outlook due to big pst files.

There are 12 users and each user's .pst file is between 4-9GB big.

What is a good solution to consider here?

Would moving to Exchange server make any difference at all?
How about cloud based Exchange mailbox services?
Would simply splitting the .pst files into a few smaller ones fix the issue? And is this a practicable solution?

Thanks
0
Comment
Question by:cgruber
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 4
  • 2
6 Comments
 
LVL 98

Accepted Solution

by:
John Hurst earned 2000 total points
ID: 38772966
The solution to large mailboxes and slow Outlook is to archive mail. That works really well and will speed up Outlook nicely.

Exchange is great for businesses, but moving to Exchange from POP3 is unlikely to speed things up if the primary mail files are very large. Same thing with hosted services.

Archiving will bring your speed back. I archive my own email and Outlook is very speedy.

... Thinkpads_User
0
 

Author Comment

by:cgruber
ID: 38772983
Can that archived emailed be found via the search function?
0
 
LVL 98

Expert Comment

by:John Hurst
ID: 38772986
Absolutely. I open Archives in Outlook and they appear in the folder tree below the main email file folder tree.

Indexing covers Archives as well as the main mail file.

... Thinkpads_User
0
Fill in the form and get your FREE NFR key NOW!

Veeam® is happy to provide a FREE NFR server license to certified engineers, trainers, and bloggers.  It allows for the non‑production use of Veeam Agent for Microsoft Windows. This license is valid for five workstations and two servers.

 

Author Comment

by:cgruber
ID: 38772990
Done deal. Thanks
0
 
LVL 98

Expert Comment

by:John Hurst
ID: 38772996
Also, remember that after first archiving and periodically thereafter, you should compact the mail file. Right click on the mail file in Outlook, select Properties, Advanced and Compact.

POP3 mail files should be compacted anyway, but if you have never done this, the first compact could take a while. So could the first archive operation.

Find a system to test these concepts so that you get an idea what the time frames are.

Once archived, I run archive every sixty days, and archive completes in 10 minutes or so. Compact (I do weekly) takes about a minute or two. Just be ready for the first time.

.... Thinkpads_User
0
 
LVL 98

Expert Comment

by:John Hurst
ID: 38772998
@cgruber - Thank you and I was happy to help. .... Thinkpads_User
0

Featured Post

What does it mean to be "Always On"?

Is your cloud always on? With an Always On cloud you won't have to worry about downtime for maintenance or software application code updates, ensuring that your bottom line isn't affected.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

The core idea of this article is to make you acquainted with the best way in which you can export Exchange mailbox to PST format.
If something goes wrong with Exchange, your IT resources are in trouble.All Exchange server migration processes are not designed to be identical and though migrating email from on-premises Exchange mailbox to Cloud’s Office 365 is relatively simple…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
This video discusses moving either the default database or any database to a new volume.
Suggested Courses

609 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question