Solved

Solution to large email POP and pst mailboxes

Posted on 2013-01-13
6
485 Views
Last Modified: 2013-01-13
my client is currently using POP for their emails, however has approached me for a solution to an ongoing problem. slow outlook due to big pst files.

There are 12 users and each user's .pst file is between 4-9GB big.

What is a good solution to consider here?

Would moving to Exchange server make any difference at all?
How about cloud based Exchange mailbox services?
Would simply splitting the .pst files into a few smaller ones fix the issue? And is this a practicable solution?

Thanks
0
Comment
Question by:cgruber
  • 4
  • 2
6 Comments
 
LVL 93

Accepted Solution

by:
John Hurst earned 500 total points
ID: 38772966
The solution to large mailboxes and slow Outlook is to archive mail. That works really well and will speed up Outlook nicely.

Exchange is great for businesses, but moving to Exchange from POP3 is unlikely to speed things up if the primary mail files are very large. Same thing with hosted services.

Archiving will bring your speed back. I archive my own email and Outlook is very speedy.

... Thinkpads_User
0
 

Author Comment

by:cgruber
ID: 38772983
Can that archived emailed be found via the search function?
0
 
LVL 93

Expert Comment

by:John Hurst
ID: 38772986
Absolutely. I open Archives in Outlook and they appear in the folder tree below the main email file folder tree.

Indexing covers Archives as well as the main mail file.

... Thinkpads_User
0
Comprehensive Backup Solutions for Microsoft

Acronis protects the complete Microsoft technology stack: Windows Server, Windows PC, laptop and Surface data; Microsoft business applications; Microsoft Hyper-V; Azure VMs; Microsoft Windows Server 2016; Microsoft Exchange 2016 and SQL Server 2016.

 

Author Comment

by:cgruber
ID: 38772990
Done deal. Thanks
0
 
LVL 93

Expert Comment

by:John Hurst
ID: 38772996
Also, remember that after first archiving and periodically thereafter, you should compact the mail file. Right click on the mail file in Outlook, select Properties, Advanced and Compact.

POP3 mail files should be compacted anyway, but if you have never done this, the first compact could take a while. So could the first archive operation.

Find a system to test these concepts so that you get an idea what the time frames are.

Once archived, I run archive every sixty days, and archive completes in 10 minutes or so. Compact (I do weekly) takes about a minute or two. Just be ready for the first time.

.... Thinkpads_User
0
 
LVL 93

Expert Comment

by:John Hurst
ID: 38772998
@cgruber - Thank you and I was happy to help. .... Thinkpads_User
0

Featured Post

Problems using Powershell and Active Directory?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Large Outlook files lead to various unwanted errors and corruption issues. Furthermore, large outlook files can also make Outlook take longer to start-up, search, navigate, and shut-down. So, In this article, i will discuss a method to make your Out…
This article aims to explain the working of CircularLogArchiver. This tool was designed to solve the buildup of log file in cases where systems do not support circular logging or where circular logging is not enabled
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…
This video shows how to quickly and easily add an email signature for all users on Exchange 2016. The resulting signature is applied on a server level by Exchange Online. The email signature template has been downloaded from: www.mail-signatures…

821 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question