?
Solved

User Editable Access Reports

Posted on 2013-01-14
4
Medium Priority
?
334 Views
Last Modified: 2013-02-10
I have an application containing many standard Reports for Invoices or Dispatch Notes, etc. and I'm finding the more people using it the more requests I get to alter the various reports - in some cases the requests can be fairly substantial and will affect other users.

I'm looking for a way to change or custom a report on the fly without inordinate amounts of VBA code. As if there were a method the users could alter the report in Word and the Access Report shows through the word file for instance. It would have to be a method where the changes are not destroyed by a new version of the main software being released so it cannot be something that is contained in the main ACCDE file.

Thank you in advance.

Jed
0
Comment
Question by:JedNebula
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
4 Comments
 
LVL 58

Accepted Solution

by:
Jim Dettman (Microsoft MVP/ EE MVE) earned 2000 total points
ID: 38775326
<< It would have to be a method where the changes are not destroyed by a new version of the main software being released so it cannot be something that is contained in the main ACCDE file.
>>

  That's a tough nut to crack and there is no easy answer.  Generally you:

1. Build enough flexibility into the reports in a fixed way to statisfy most users.  ie. allow for a start / ends range on a date field, have three or four pre-defined formats and allow them to pick one, etc.

2. You build a custom interface that allows them to change various things.  For example, allow them to create a start/end filter on a field they name, not something you pre-define.

  With either of the above, allow them to save settings as "templates" that they can call up an re-execute.

3. Write custom reports for each user as they request and roll it out as part of the application.  This can get cumbersome quickly and it makes maintenance a nightmare, so most opt for #1.  Very rarely will you see anyone go to #2, unless the application itself is primarily a reporting application.

  There's also the problem of the fine line of being able to tell a user NO.

  Obviosuly know one but you knows your environment and the app at hand, so it's hard to say what the best approach would be.  

Jim.
0
 
LVL 58
ID: 38775339
Also I should add that the farther you let users stray into generating custom reports themselves, the more they need to understand the data and how it's stored, which is why there are few (if any) applications that go to the point of letting a user design something from scratch and totally custom on their own.

Jim.
0
 
LVL 49

Expert Comment

by:Martin Liss
ID: 38872688
This question has been classified as abandoned and is closed as part of the Cleanup Program. See the recommendation for more details.
0

Featured Post

Free learning courses: Active Directory Deep Dive

Get a firm grasp on your IT environment when you learn Active Directory best practices with Veeam! Watch all, or choose any amount, of this three-part webinar series to improve your skills. From the basics to virtualization and backup, we got you covered.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Having trouble getting your hands on Dynamics 365 Field Service or Project Service trial? Worry No More!!!
This article shows how to get a list of available printers for display in a drop-down list, and then to use the selected printer to print an Access report or a Word document filled with Access data, using different syntax as needed for working with …
Access reports are powerful and flexible. Learn how to create a query and then a grouped report using the wizard. Modify the report design after the wizard is done to make it look better. There will be another video to explain how to put the final p…
Polish reports in Access so they look terrific. Take yourself to another level. Equations, Back Color, Alternate Back Color. Write easy VBA Code. Tighten space to use less pages. Launch report from a menu, considering criteria only when it is filled…
Suggested Courses

752 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question