Solved

How to archive list items on SharePoint 2010?

Posted on 2013-01-15
4
2,160 Views
Last Modified: 2013-02-04
I have a very large list on SP 2010 Ent. What would be the best way to automate archiving: items older than 1 year are moved to another list (same site) and items older than 5 years are deleted from that second list.
0
Comment
Question by:MisUszatek
  • 2
4 Comments
 
LVL 9

Accepted Solution

by:
Mohit Nair earned 200 total points
ID: 38780975
A custom workflow is required pointing to the created by and modified by column and then initiate the workflow

Reference article:
http://referpages.com/wp/2012/04/101/
0
 
LVL 29

Expert Comment

by:QPR
ID: 38781239
If you go to your list settings tab and then to Information management policy settings, you can set up a retention schedule for that folder which will move items to a different location. This retention schedule can be set to be X number of years after the list item created date.

This is discussed here:
http://blogs.msdn.com/b/ecm/archive/2011/10/12/policy-and-retention-in-sharepoint-server-2010.aspx
0
 

Author Comment

by:MisUszatek
ID: 38794325
I used the option from the link suggested by mohitnair87. It works very well but unfortunately Created and Modified dates are not preserved. Is there a way to preserve those dates?
0
 
LVL 29

Assisted Solution

by:QPR
QPR earned 150 total points
ID: 38794353
Given that you are creating a new record you may need to get the values from the original items and put them into your own columns in the destination list
0

Featured Post

Free Tool: Path Explorer

An intuitive utility to help find the CSS path to UI elements on a webpage. These paths are used frequently in a variety of front-end development and QA automation tasks.

One of a set of tools we're offering as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

A question that is asked often, is how to generate sequential numbers in InfoPath Forms. The best way to achieve this is to use a SQL database, along with a stored procedure and a web service to connect Forms Services to the DB. The first thing t…
I recently came across an issue with a MOSS 2007 deployment where access into some sub-sites were denied, even for the MOSS farm administrators. A bit of background to the setup of this MOSS farm; this was a three server setup, consisting of a fr…
This video shows how to use Hyena, from SystemTools Software, to bulk import 100 user accounts from an external text file. View in 1080p for best video quality.
The Email Laundry PDF encryption service allows companies to send confidential encrypted  emails to anybody. The PDF document can also contain attachments that are embedded in the encrypted PDF. The password is randomly generated by The Email Laundr…

856 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question