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Multi-Accounts

I've got multiple accounts setup, I was hoping outlook worked like internet mail, where you login to one account, get all those items, then logout-login with different account to get a different set.
I've been told that you only have one login, and you have to setup rules in the folders to see all abc@xxx.com and def@yyy.com separately, otherwise they're all mixed up.
Is that true?
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Silas2
Asked:
Silas2
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Ernie BeekExpertCommented:
You could use multiple profiles and configure one account per profile:
http://support.microsoft.com/kb/829918
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Silas2Author Commented:
Thanks for that, is there a way that my colleague (working remotely) can sychonize these easily, so if she were to setup folders and move emails into those folders, i would be able to see that too?
(or have i been spoilt by webmail)
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Ernie BeekExpertCommented:
Welllllllll,

I know that for gmail that kinda works. If you set up outlook to connect through IMAP with your gmail account, it takes over the label structure in gmail and shows them as folders in outlook. So if you both have outlook set up the same way (using IMAP and using the same account of course) that should be possible. I'm assuming here that this works the same for other webmail providers but haven't tested that (only using gmail).
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Silas2Author Commented:
Its actually pop3. Is there no 'synchronize' or 'copy profile' feature that would provide the same functionality?
Especially if its just folders+rules, you'd think you can just copy folders-rules easily, then the two outlooks would look the same for the same profiles.
(we're just trying to work on busy shared email accounts were seeing the other person's filing would be handy)
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Ernie BeekExpertCommented:
POP3 doesn't provide that functionality (to my knowledge). The folders you create are local to outlook.
Did you check if it is possible to use IMAP with those email accounts?

It seems there are ways to do a sync as you proposed by using some additional software/plugins. Found this: http://www.outlookipedia.com/outlook/synchronize.aspx Looks like it's not free though :-~
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Silas2Author Commented:
do any of the new competitors snapping at m'soft's heals have a freebie, synchonizable desktop emailer, eg i heard of Thunderbird?
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jlipschitzCommented:
You can create multiple PST files and have Outlook Deliver the messages to each PST file that is specific for that mailbox.  That would create a seperate set of folders within Outlook for each Mail account to keep them separate.
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Ernie BeekExpertCommented:
If you data (pst files and stuff) aren't to large you could try this:
http://lifehacker.com/5805828/how-to-sync-your-desktop-email-client-outlook-or-thunderbird-across-multiple-computers

There are several ways/tools to accomplish this but it seems that most aren't free :-~
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Silas2Author Commented:
I hate to say that i keep coming back to maybe installing a webmail on the mailserver might be the easiest....
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Ernie BeekExpertCommented:
So you have a mailserver?
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