Solved

Exporting MS Access Query to Excel

Posted on 2013-01-16
9
295 Views
Last Modified: 2013-07-07
I have a query created in MS Access that I would like to export to Excel.  Can you provide me with the VBA code which will export the query to Excel, save it to a specific location on my network drive and automatically open it for viewing?   Thanks.
0
Comment
Question by:alpha100
  • 4
  • 3
  • 2
9 Comments
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 38784439
to export the query to excel, use this line

for A2007 and above
docmd.transferspreadsheet acexport, 10, "queryName", "C:\FolderName\Myexcel.xlsx", true


for A2003
docmd.transferspreadsheet acexport, 8, "queryName", "C:\FolderName\Myexcel.xls", true
0
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 38784450
to open the excel file

shell "excel.exe C:\FolderName\Myexcel.xls"
0
 
LVL 47

Expert Comment

by:Dale Fye (Access MVP)
ID: 38784477
The OutputTo method will also do this:

docmd.OutputTo acOutputQuery, "queryName", "acFormatXLSX", [OptionalFileName], True

If you don't enter the output format (acFormatXLSX) it will popup a dialog that allows you to select your output format.  If you don't include a file name, it will popup the FileOpenSave dialog.  The True argument opens the file in it's native format.
0
U.S. Department of Agriculture and Acronis Access

With the new era of mobile computing, smartphones and tablets, wireless communications and cloud services, the USDA sought to take advantage of a mobilized workforce and the blurring lines between personal and corporate computing resources.

 

Author Comment

by:alpha100
ID: 38788209
Can you provide me with the step by step instructions on accessing the VBA module in Access?   Thanks.
0
 
LVL 120

Expert Comment

by:Rey Obrero (Capricorn1)
ID: 38788231
open your db
hit ALT + F11
0
 
LVL 47

Expert Comment

by:Dale Fye (Access MVP)
ID: 38788248
1. Open a form in design view

2. Add a command button (turn off the control wizard or you will get the wizard solution).

3. Right click on the button and display the properties window.

4. In the Events tab, find the click event.  Expand the dropdown at the end of that line and select [Event Procedure], then click the "..." to the right of the dropdown.  That will open the VBA window.  (the other way to open the VBA window is Ctrl-G).

5.  Copy the code I gave you above into the click event of the control, making the appropriate changes to "queryName"

go back to your form and view it in form view.
0
 

Author Comment

by:alpha100
ID: 38828751
Can you only perform this in a form or can you do this from your switchboard?
0
 
LVL 120

Accepted Solution

by:
Rey Obrero (Capricorn1) earned 500 total points
ID: 38828786
depending on what switchboard you have..

better if you upload a copy of the db.
0
 

Author Comment

by:alpha100
ID: 39305433
Thanks so much for your assistance
0

Featured Post

Ransomware-A Revenue Bonanza for Service Providers

Ransomware – malware that gets on your customers’ computers, encrypts their data, and extorts a hefty ransom for the decryption keys – is a surging new threat.  The purpose of this eBook is to educate the reader about ransomware attacks.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

The first two articles in this short series — Using a Criteria Form to Filter Records (http://www.experts-exchange.com/A_6069.html) and Building a Custom Filter (http://www.experts-exchange.com/A_6070.html) — discuss in some detail how a form can be…
QuickBooks® has a great invoice interface that we were happy with for a while but that changed in 2001 through no fault of Intuit®. Our industry's unit names are dictated by RUS: the Rural Utilities Services division of USDA. Contracts contain un…
Familiarize people with the process of utilizing SQL Server stored procedures from within Microsoft Access. Microsoft Access is a very powerful client/server development tool. One of the SQL Server objects that you can interact with from within Micr…
Familiarize people with the process of utilizing SQL Server functions from within Microsoft Access. Microsoft Access is a very powerful client/server development tool. One of the SQL Server objects that you can interact with from within Microsoft Ac…

773 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question