Solved

query count problem

Posted on 2013-01-16
3
319 Views
Last Modified: 2013-01-17
hey guys,

i've got a weird problem with a totals count query.

below is my QBE design view
picand here's the data table i get from this query
Count-Problem.xlsx

question: how come my count for Team Member W is sometimes 2 or 1 but the rest is all 1? account # is only in tblDataStorage and the primary key is the ID field. even after including the ID field in the query as a group by field, i can still get 1 row of ID but count of 2 for account number. if the count is really 2 for account number, then i should have 2 ID fields right? and 1 record can only have 1 account # (i've also taken the extra measure to verify this. so how come i'm still getting a count of 2? this is most perplexing!!! (i thought i was trained up well enough by EE already but seems like i'm still not good enough to solve this ha = (   )
0
Comment
Question by:developingprogrammer
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
3 Comments
 
LVL 143

Accepted Solution

by:
Guy Hengel [angelIII / a3] earned 500 total points
ID: 38786104
remove the group by (and count) function, to run the query to show the plain data.
you will see that you will have several rows for the same "group" of data, considering all fields that you are grouping by.

usually, with joining multiple tables, this is because one or more of the linked tables has indeed several records for the grouped ID ...
0
 
LVL 143

Expert Comment

by:Guy Hengel [angelIII / a3]
ID: 38786106
though this article is not about ms access in particular, it may help understanding the issue:
http://www.experts-exchange.com/Database/Miscellaneous/A_3203-DISTINCT-vs-GROUP-BY-and-why-does-it-not-work-for-my-query.html
0
 

Author Comment

by:developingprogrammer
ID: 38786133
thanks angelIII

yup i did more testing and turned off the Totals and realised that the staff was entering the codes wrongly thats why for 1 ID field there were 2 codes e.g. LVA / PA so there were 2 ID rows with the same ID.
0

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Phishing attempts can come in all forms, shapes and sizes. No matter how familiar you think you are with them, always remember to take extra precaution when opening an email with attachments or links.
The Windows Phone Theme Colours is a tight, powerful, and well balanced palette. This tiny Access application makes it a snap to select and pick a value. And it doubles as an intro to implementing WithEvents, one of Access' hidden gems.
Familiarize people with the process of utilizing SQL Server views from within Microsoft Access. Microsoft Access is a very powerful client/server development tool. One of the SQL Server objects that you can interact with from within Microsoft Access…
Polish reports in Access so they look terrific. Take yourself to another level. Equations, Back Color, Alternate Back Color. Write easy VBA Code. Tighten space to use less pages. Launch report from a menu, considering criteria only when it is filled…

752 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question