Passing data from one form to create a record in another form

Hello experts,

I have a form – frmJobDetails - that displays a record.
Relevant fields in this record are:
JobID
ClientID

I also have another function with a form to create a ClientLog record.  On this form the user enters the ClientID and the JobID together with some other information.
This all works fine.

But I would like to add a button on the frmJobDetails form that goes straight and opens the form to create a new ClientLog, carrying across the JobID and ClientID onto the form and also set  some of the fields in the form to defined values.

I cannot figure out the code that needs to go in the button’s click event.  Can someone give me a start please?

Best regards

Richard
rltomalinAsked:
Who is Participating?
 
mbizupCommented:
Have you tried that code exactly as you posted it??

It looks like your syntax is perfect!
0
 
peter57rCommented:
In general terms...

docmd.OpenForm "formname",,,,acFormAdd
Forms!formname!controlname= "textvalueInquotes"
Forms!formname!controlname= numbervalueNoquotes
Forms!formname!controlname= #datevalueInOctothorpes#
0
 
mbizupCommented:
What version of Access are you using?

If 2007 or higher you can use the TempVars collection. Add this to your click event:

TempVars.Add  "lngJobID", Me.JobID
TempVars.Add  "lngClientID", Me.ClientID
DoCmd.OpenForm "YourFormName", DataMode := acFormAdd


And in the popup form's open event, you can use the saved IDs:

Me.JobID = TempVars("lngJobID")
Me.JobID = TempVars("lngClientID")
0
Ultimate Tool Kit for Technology Solution Provider

Broken down into practical pointers and step-by-step instructions, the IT Service Excellence Tool Kit delivers expert advice for technology solution providers. Get your free copy now.

 
rltomalinAuthor Commented:
Thanks for the feedback guys.  Sorry about the delay in responding but somethings come up and I had to move away from the interesting stuff.
I don't have time to try this right now (not until next week actually), but I think I get the idea.

To answer the question, we are using 2003.

Just to clarify, would I use something like:

docmd.OpenForm "frmNewClientLog",,,,acFormAdd
Forms!frmNewClientLog!LogType= "Initial Evaluation"  << setting the value to a constant
Forms!frmNewClientLog!JobID= #JobID#   << setting the value to a value from the main form
Forms!frmNewClientLog!ClientID= #ClientID#

Regards

Richard

Picking up the field values from the current form by putting them inside # chars?
0
 
peter57rCommented:
NO.

Only date VALUES go inside # #     (as in  #2013-12-30#)
numbers have no  quotes nor #
Text has " "
0
 
rltomalinAuthor Commented:
OK that's fine.
So how do I format a statement that says:

JobId on frmNewClientLog (the new record form) = JobId on frmEditJob (the form that has the button on it)?

I think that mbizup suggested a possible direction, but only for 2007.

Regards

Richard
0
 
Jim Dettman (Microsoft MVP/ EE MVE)President / OwnerCommented:
<<But I would like to add a button on the frmJobDetails form that goes straight and opens the form to create a new ClientLog, carrying across the JobID and ClientID onto the form and also set  some of the fields in the form to defined values.>>

 Do that in Access with the openargs arguement.  It's a single value, but you can pass a delimited string to seperate multiple values.  Here's an example:

      DoCmd.OpenForm "frmCustomerAddOnly", acNormal, , , acFormEdit, acDialog, "ADD;SETCTRLTODATA=txtCustomerID:" & NewData & ";EXITTOFORM=frmLoad"

 Using the semi-colon (;) as a segment delimiter and a colon (:) as a element delimiter.

  The segment starts with a tag (i.e. SETCTRLTODATA) and then if more then that, has an equal sign then followed by elements.  In the case of SETCTRLTODATA, the elements are pairs; control to set the data to, followed by the data.

  I then call this routine in the called forms OnOpen:

        ' Set any controls required by calling form.
        varOpenArgs = Nz(frm.OpenArgs, "")
        If Not (varOpenArgs = "") Then
          var = glrGetTagFromString(varOpenArgs, "SETCTRLTODATA")
          If Not IsNull(var) Then Call SetControlsToData(frm, Mid$(var, 1))
        End If
 

 and the SetCtrlToData() procedure then looked like this:

Sub SetControlsToData(frm As Form, strData As String)

  ' Set controls on frm to values contained in strData.
  ' Delimiter is a ":".  Format of strData is control name: value.
 
  Dim intPairNumber As Integer
  Dim varControlName As Variant
  Dim varData As Variant
  intPairNumber = 1

  Do
    varControlName = dhExtractString(strData, intPairNumber, ":")
    If varControlName = "" Then Exit Do
    varData = dhExtractString(strData, intPairNumber + 1, ":")
    frm(varControlName) = varData
    intPairNumber = intPairNumber + 2
  Loop

End Sub

glrGetTagFromString() and dhExtractString() are procedures from the Access Developers Handbook published by Sybex, so I can't reproduce them here but in general, they simply split a string  based on a delimited, which you can do with Split().

 The above example is a popup form that allows a new customer to be added after someone triggered a NotInList event and populates the customer name on the popup with what they typed in the combo originally.

Jim.
0
 
mbizupCommented:
<<
I think that mbizup suggested a possible direction, but only for 2007.
>>

Yup - I was just tossing that out there since the question didn't state what version you were using.

That's one of the really GOOD new features in Access 2007 and higher and I think a lot of us (myself included) tend to forget it is there, but it won't work for you (Access 2003).
0
 
rltomalinAuthor Commented:
I'm getting confused now I'm afraid!!

Is there no simple VB commands that can be used when opening a form to pass field values across - sort of like:

docmd.OpenForm "frmNewClientLog",,,,acFormAdd
Forms!frmNewClientLog!LogType= "Initial Evaluation"  << setting the value to a constant

Forms!frmNewClientLog!JobID = Me.JobID  
Forms!frmNewClientLog!ClientID = Me.ClientID

Regards
Richard
0
 
peter57rCommented:
The code you have just posted should work, provided all the names  and data types are correct
0
 
rltomalinAuthor Commented:
Thanks guys
Unfortunately I am away from work now until Monday.

So will leave this for now and I will continue next week.

Regards
0
 
Jim Dettman (Microsoft MVP/ EE MVE)President / OwnerCommented:
<<Is there no simple VB commands that can be used when opening a form to pass field values across - sort of like:>>

  Sure.  One form can refer to any other open form.

  Generally you only pass data when the calling form may be unknown.  In the example I gave, adding a customer may occur in several different places in an application.   If you make a direct reference to a calling form, then your stuck making multiple called forms if you need to use it more then once.

  If you pass the data, you only need one copy of it.

Jim.
0
 
rltomalinAuthor Commented:
Thanks for the guidance.  Got it all working today.

Regards

Richard
0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

All Courses

From novice to tech pro — start learning today.