Solved

MS Exchange 2010 email message retention

Posted on 2013-01-18
10
270 Views
Last Modified: 2013-02-09
I am looking for a way to delete messages from an Exchange 2010 users inbox once it is aged 1 year but not impact any messages that reside in inbox subfolders.  This seemed to work in Exchange 2003 but in 2010 it impacts all message items in the inbox including those in subfolders.  The are the retentions settings there?  If not can a nightly script be created through powershell or even some third party utility to make this work the way I need it to?
0
Comment
Question by:DJG996
  • 4
  • 3
  • 3
10 Comments
 
LVL 11

Expert Comment

by:itguy565
ID: 38795251
0
 

Author Comment

by:DJG996
ID: 38795298
Thank you.  I did previously view this site.  This site doesn't specifically say that RPT's do not affect subfolder items but DPT's would... Is that your understanding??  Will properly configuring RPT solve my problem?
0
 
LVL 16

Expert Comment

by:terencino
ID: 38795680
Have you looked at the AutoArchive option? This can be run at the folder level, so right click on the inbox folder and select the AutoArchive tab and configure to suit.

Some further details from our own Experts

This would work for a few users but for the whole organisation there are probably some PowerShell scripts or Group Policy settings that would do it.
Hope that helps
...Terry
0
Are your AD admin tools letting you down?

Managing Active Directory can get complicated.  Often, the native tools for managing AD are just not up to the task.  The largest Active Directory installations in the world have relied on one tool to manage their day-to-day administration tasks: Hyena. Start your trial today.

 
LVL 11

Expert Comment

by:itguy565
ID: 38795697
Terencino,

Your suggestion would work but would need to be run at the client level. I think he is looking for the Server level.
0
 
LVL 16

Expert Comment

by:terencino
ID: 38795722
itguy565, yes I wasn't quite sure, he said "an Exchange 2010 users inbox" so it indicated a single user preference, in particular a mailbox clean-up task which I always make the user responsible for, ie client-level. My users would kill me if I blew away their precious mail on some arbitrary basis. So I would only do this if they asked for it. But, different company, different approach I guess. What is your opinion?
0
 
LVL 11

Expert Comment

by:itguy565
ID: 38795733
Terencino,

I completely agree and I would get killed as well. But I guess you base your administration approach on your resources available. The only reason I could see doing this is if his resources were limited but to each their own.
0
 

Author Comment

by:DJG996
ID: 38797490
thank you for the comments.  Yes I want to automatically delete messages after 1 year old for all users inboxes without affecting messages that reside in inbox subfolders.  Its a standard policy to force employees to manage their mail and reduce liability.  I've read a bit about RPT settings vs DPT settings assigned to a retention policy but I've not confirmed that it can be setup as granular as its needed to provide what is needed... that is not to touch inbox subfolders.  Has anyone had any experience with this?
0
 
LVL 16

Expert Comment

by:terencino
ID: 38797497
Sorry, over to another expert for that!
0
 

Accepted Solution

by:
DJG996 earned 0 total points
ID: 38852160
I am disappointed that Microsoft did not provide a more granular approach to its retention function.  I did get a response from Microsoft that there is a work around by using MRM rather than the retention policy function.  This however seems like a less elegant approach to meet the need. I expect that I will need to re-establish a different corporate retention policy to better align with the software's deficiency.
0
 

Author Closing Comment

by:DJG996
ID: 38870824
The solution is a work around approach & should not have to be.
0

Featured Post

Migrating Your Company's PCs

To keep pace with competitors, businesses must keep employees productive, and that means providing them with the latest technology. This document provides the tips and tricks you need to help you migrate an outdated PC fleet to new desktops, laptops, and tablets.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Scan to Gmail emails never arrive 12 26
High Availibility using DAG IP address in Exchange 2016 9 29
EXCH2013 IIS 4 14
Exchange Server 2016 Version 3 15
This article aims to explain the working of CircularLogArchiver. This tool was designed to solve the buildup of log file in cases where systems do not support circular logging or where circular logging is not enabled
Phishing attempts can come in all forms, shapes and sizes. No matter how familiar you think you are with them, always remember to take extra precaution when opening an email with attachments or links.
In this video we show how to create a mailbox database in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Servers >> Data…
In this Micro Video tutorial you will learn the basics about Database Availability Groups and How to configure one using a live Exchange Server Environment. The video tutorial explains the basics of the Exchange server Database Availability grou…

828 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question