Macro to insert a Quick Part in MS Word Document

Posted on 2013-01-19
Last Modified: 2013-01-20
Is it possible to create a macro that inserts a quick part on the page? For example, the shortcut key would insert the "Author" Quick Part on the page.
Question by:obautista
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
LVL 76

Expert Comment

ID: 38796759
You can easily record such a macro. It would be something like this:
    ActiveDocument.AttachedTemplate.BuildingBlockEntries("Author").Insert _
        Where:=Selection.Range, RichText:=True

Open in new window

LVL 40

Accepted Solution

als315 earned 500 total points
ID: 38796767
You can record any macro and assign it to some key. In Word 2010 it is in view tab on ribbon (Macros - Record macro). If you open recorded macro, you will see that it is empty - Word does not record Quick Parts on any reason. Add this line to macro if you like to add author:
Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
"DOCPROPERTY Author ", PreserveFormatting:=True

Author Comment

ID: 38796779
Is it safe to assume the VBA could be saved to a Word Macro-Enabled Template (*.dotm)?  

Thanks for the tip -
On Demand Webinar: Networking for the Cloud Era

Did you know SD-WANs can improve network connectivity? Check out this webinar to learn how an SD-WAN simplified, one-click tool can help you migrate and manage data in the cloud.

LVL 40

Expert Comment

ID: 38796790
Normally it is saved to Normal.dotm on your computer, so you can use it in any document (doc, docx, etc), but only on your computer

Author Comment

ID: 38796852
I created a custom property named IM Code.  How would I include that in VBA code?

When I go to Quick Parts > Document Property I see it there, but cannot get it to work in the VBA code.  I receive "Error! Unknown document property name".
LVL 40

Assisted Solution

als315 earned 500 total points
ID: 38797839
It was not very good Idea to use space in Property name. In this case you should enclose property name into double quotes:
Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
"DOCPROPERTY " & Chr(34) & "IM Code" & Chr(34), PreserveFormatting:=True

Open in new window

Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
        "DOCPROPERTY  ""IM Code"" ", PreserveFormatting:=True

Open in new window

You can save code to macro if you will add Field instead of Document properties in Macro recorder (also from Quick Parts):
Custom property

Featured Post

Free Tool: SSL Checker

Scans your site and returns information about your SSL implementation and certificate. Helpful for debugging and validating your SSL configuration.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Nice table. Huge mess. Maybe this was something you created way back before you figured out tabs or a document you received from someone else. Either way, using the spacebar to separate the columns resulted in a mess. Trying to convert text to t…
This article shows how to get a list of available printers for display in a drop-down list, and then to use the selected printer to print an Access report or a Word document filled with Access data, using different syntax as needed for working with …
This video walks the viewer through the process of creating a watermark for their document, customizing it, and saving it for viewing/printing needs.
Learn how to make your own table of contents in Microsoft Word using paragraph styles and the automatic table of contents tool. We'll be using the paragraph styles in Word’s Home toolbar to help you create a table of contents. Type out your initial …

630 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question