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Macro to insert a Quick Part in MS Word Document

Posted on 2013-01-19
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Last Modified: 2013-01-20
Is it possible to create a macro that inserts a quick part on the page? For example, the shortcut key would insert the "Author" Quick Part on the page.
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Question by:obautista
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Expert Comment

by:GrahamSkan
ID: 38796759
You can easily record such a macro. It would be something like this:
    ActiveDocument.AttachedTemplate.BuildingBlockEntries("Author").Insert _
        Where:=Selection.Range, RichText:=True

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Accepted Solution

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als315 earned 500 total points
ID: 38796767
You can record any macro and assign it to some key. In Word 2010 it is in view tab on ribbon (Macros - Record macro). If you open recorded macro, you will see that it is empty - Word does not record Quick Parts on any reason. Add this line to macro if you like to add author:
Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
"DOCPROPERTY Author ", PreserveFormatting:=True
(http://vbadud.blogspot.ru/2009/01/how-to-insert-document-properties-in.html)
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Author Comment

by:obautista
ID: 38796779
Is it safe to assume the VBA could be saved to a Word Macro-Enabled Template (*.dotm)?  

Thanks for the tip -
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Expert Comment

by:als315
ID: 38796790
Normally it is saved to Normal.dotm on your computer, so you can use it in any document (doc, docx, etc), but only on your computer
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Author Comment

by:obautista
ID: 38796852
I created a custom property named IM Code.  How would I include that in VBA code?

When I go to Quick Parts > Document Property I see it there, but cannot get it to work in the VBA code.  I receive "Error! Unknown document property name".
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Assisted Solution

by:als315
als315 earned 500 total points
ID: 38797839
It was not very good Idea to use space in Property name. In this case you should enclose property name into double quotes:
Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
"DOCPROPERTY " & Chr(34) & "IM Code" & Chr(34), PreserveFormatting:=True

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Or
Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
        "DOCPROPERTY  ""IM Code"" ", PreserveFormatting:=True

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You can save code to macro if you will add Field instead of Document properties in Macro recorder (also from Quick Parts):
Custom property
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