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SBS 2011 - Windows Search Service

Posted on 2013-01-21
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Last Modified: 2013-01-23
Hi,

I have a strange problem with an sbs 2011 server - the windows search service is installed and configured to index a folder called 'company documents' on a drive called 'Data' (D:).

There are over 9000 files in this folder, but the indexing service completes at only 1200 files. I go and rebuild the search index but it does the same thing again. I have removed the windows search service and rebooted then reinstalled but same thing happens. I have even removed the folder 'C:\ProgramData\Microsoft\Search' and let the search service rebuild a new folder and rebuild the index, but again it only finds 1200 files.

I can't find anybody online with the same problem, and I don't see any errors in the event logs. The folders permissions are for domain users 'Full Control', but i would expect it not to work at all if it was permissions because all files and folders within this folder have the same permissions.

Any help much appreciated.
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Question by:sparky2156
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Expert Comment

by:Manpreet SIngh Khatra
ID: 38804151
Hope the permission is correctly set on the rest of the folders

- Rancy
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Author Comment

by:sparky2156
ID: 38804238
Hi Rancy,

Yes all of the folders have the same permissions applied to them - domain users full control. So why would it only index 1200 of 9000 files.....
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Manpreet SIngh Khatra earned 1500 total points
ID: 38805058
Look only issue with Indexing could be if its doenst has rights or some corruption ..... lets say i have 2 folder ABC and XYZ which have sub-folders as well .... now ABC is indexed not XYZ so i would try to move a subfolder from XYZ to ABC and check if that gets indexed

- Rancy
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Author Comment

by:sparky2156
ID: 38810528
fixed the problem - the SYSTEM account must have full permission on the files in question in order for search indexing to work.

Thanks Rancy
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Author Closing Comment

by:sparky2156
ID: 38810532
pointed in the right direction, but it wasnt a complete answer. still had to spend a lot of time getting it to work.
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LVL 52

Expert Comment

by:Manpreet SIngh Khatra
ID: 38810666
Happy that your time investment is rewarded with end result and your mind should be more relaxed

- Rancy
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