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Handling Zip+4 in VBA import

I'm trying to import data into my DB from an Excel SS or a CSV file. Here's the code I'm using:

FilePath = "C:\Users\residents.csv"
'DoCmd.TransferSpreadsheet acLink, acSpreadsheetTypeExcel7, "TblNm_SS", FilePath, True
DoCmd.TransferText acLinkDelim, , "TblNm_SS", FilePath, True

Set InRS = DB.OpenRecordset("TblNm_SS")
Set OutRS = DB.OpenRecordset("PermTbl")

If InRS.EOF = False Then
    InRS.MoveFirst
    
    Do Until InRS.EOF = True
        
        I = 0
        With OutRS                                 'the input is an empty string write it
            .AddNew
            For I = 0 To InRS.Fields.Count - 1
                .Fields(I).Value = CStr(Nz(InRS.Fields(I).Value, ""))
            Next I
            .Update
        End With
    
        InRS.MoveNext
    Loop
End If

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The problem is that I have a zip column that a few of the records have a few zip+4 like "44081-1234" which when viewing the linked table comes up as #Num and the properties say it is a long integer in the linked table.

The data set is small enough that I can just copy and paste to the staging table. But does anyone have any suggestions to get around this if I want to automate the import process?

ScriptAddict

Filter the table first to remove the -. so it's only 440811234. Or built it into the import that if the length of the zip field is a +4 then you pull that field apart before importing it.

Alternatively you could adjust the table to not have an issue with the - by changing it to a text field.

-SA

Jim P.

ASKER

The destination table in Access is already setup as a text field. The issue is that the VBA wants to handle the attached file as a long integer and or just an integer so I'm getting a Numeric Overflow error.

Lee W, MVP

Few options:

.Fields(I).Value = CStr(Nz(InRS.Fields(I).Value, ""))

Determine which field number it is and when you get to it, simply use REPLACE.

Example, if the Zip Code field is the 6th field, then:

If i = 6 Then
.Fields(I).Value = Replace(CStr(Nz(InRS.Fields(I).Value, "")), "-", "")
Else
.Fields(I).Value = CStr(Nz(InRS.Fields(I).Value, ""))
End If

Or open the source data and do a replace on that field in excel.

Jim P.

ASKER

leew,

Still doesn't work. My error is "Numeric field overflow." because it is still trying to handle it as in integer.

ASKER CERTIFIED SOLUTION

Jim P.

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