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Decent Outlook Search Tool?

Posted on 2013-01-22
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Last Modified: 2013-01-31
Outlook 2010 is a dog, when it comes to searches. It searches everything from the beginning of the file to the end. I know my email box is too big, but I'm not looking to fix that problem right now. However, when I'm looking for something, I would like to be able to get a response within a few seconds - not have to wait a minute or so to get the answer I want.

Google Desktop used to do a pretty good job of this, but that was discontinued. Is there anything else out there that does this well?
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Question by:d0ughb0y
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by:David Lee
ID: 38806647
Hi, dOughbOy.

Take a look at Xobni.
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by:d0ughb0y
ID: 38806684
I've been looking at it, as that seems to be the only one that anyone recommends. But I'm concerned: In order to use it, it seems that you need to create an account. What for? All I want it to do is be able to search my local Outlook file. I don't need it to upload stuff to the cloud. I don't need them having access to my mail. So what are they doing with my information?

I can't find anything on their website that even discusses what their product does. They just say that they have clients for a bunch of different platforms.
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Expert Comment

by:David Lee
ID: 38806734
It's been awhile since I used Xobni, so it's possible they've changed the product.  I don't remember the Outlook client requiring an account or uploading anything to Xobni.  In addition to search Xobni also provides the ability to quickly see all the messages, attachments, etc. sent to you by a given person; provides statistics on the messages passing through your account; connects contacts to social media sites such as LinkedIn.
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Author Comment

by:d0ughb0y
ID: 38806776
I know that I've downloaded and installed the client. It shows up in my Outlook side-panel. The first thing that shows up is "Please log in to Xobni to continue".Xobni logon in Outlook 2010
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Expert Comment

by:David Lee
ID: 38806838
Anything in the Terms of Service?  If not, then I'd contact Xobni and ask them why you need an account and what creating one does.
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Author Comment

by:d0ughb0y
ID: 38806918
I sent a support request. Their response time is "within 24 hours." In the meantime, I thought I'd ask the EE community whether they had any other thoughts. Apparently not. :)  At least not yet.

I kinda wish Google hadn't killed Google Desktop... Or that Outlook's search engine could do a better job. Or even, at least, if you could select the order of the search. (If I could have it search from newest-to-oldest, instead of oldest-to-newest, even that would be helpful.)
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Accepted Solution

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David Lee earned 100 total points
ID: 38807291
Here are a couple of other search tools.  These do more than just searching email.  I've not used either one, so I can't vouch for how good they are.

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Author Closing Comment

by:d0ughb0y
ID: 38828024
Copernic seems to work alright, at least for now. We'll see whether I keep it. But thanks for the help.
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Expert Comment

by:David Lee
ID: 38839068
You're welcome.
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