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Reducing the mailbox size of users using PST if possible

Posted on 2013-01-22
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Last Modified: 2013-01-23
Dear Experts, I am in a nasty situation. We upgraded to exchange 2010 and some of the users were allow to have too big of an inbox to just move to exchange 2010 from 2003. I can't figure a way to archive older items in the inbox from  Jan 2011 back...  I need to reduced the size of the in-boxes without deleting the data.  If needed be I need to import an item back. Whats a good trick out there for people like us?

 

Regards, M
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Question by:marceloNYC
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Expert Comment

by:ecebollero
ID: 38808089
Exchange 2010 "Archive Policies" - http://office.microsoft.com/en-us/outlook-help/assign-archive-policy-to-email-messages-HA101861781.aspx?CTT=3

It appears the "1 Year Move to Archive" policy would apply to your situation given we're in the first month of '13.

How To: http://www.howexchangeworks.com/2009/08/archive-mailbox-in-exchange-2010.html
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Author Comment

by:marceloNYC
ID: 38808105
No sorry, the current mailboxes are in 2003 waiting to be move to exchange 2010. Sorry!
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Accepted Solution

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ecebollero earned 500 total points
ID: 38808182
Outlook .adm template, force Auto Archive via GPO

http://office.microsoft.com/en-us/office-2003-resource-kit/setting-up-retention-settings-in-outlook-2003-HA001140286.aspx 

"By using Group Policy with the Outlook policy file (Outlk11.adm), you can lock down AutoArchive settings for users. In Group Policy, AutoArchive policies are located under \User Configuration\Administrative Templates\Microsoft Office Outlook 2003\Tools | Options\Other\AutoArchive. You have a number of options for AutoArchive settings, including how frequently to run AutoArchive and whether to prompt users before running AutoArchive."
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Author Closing Comment

by:marceloNYC
ID: 38810735
Awesome thank you ecebollero
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