Solved

access- sequential numbers

Posted on 2013-01-23
10
486 Views
Last Modified: 2013-01-23
I have a database with groups such as charities etc.

I want to issue vouchers to them say in groups of 100 vouchers at a time. The vouchers would be printed by me presumably by Access reports as a batch.
Ideally whena  voucher is redeemed I would be able to clear off the individual number of that voucher by a yes/no tickbox.

Ideally the vouchers would have a unique and sequenced ID.

I could do this with one group many vbouchers and have an Index for each voucher but would this mean I would have to create and print each voucher individually?

Sorry this is a little vague but any assistance welcome.
0
Comment
Question by:topUKlawyer
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 7
  • 2
10 Comments
 
LVL 85
ID: 38809657
Are you having trouble generating the sequential numbers, or are you having trouble printing them?

You can print a report numerous times; if you want to print an distinct report for each "voucher", you could do something like this:

Dim i As Integer

For i =100 to 200
  DoCmd.OpenReport "YourReport", , , "vouchernumber=" & i & " AND Customer=" & some_customer_value
Next

Of course, that is somewhat vague, but it would print the report for each "vouchernumber" for a specific customer.
0
 

Author Comment

by:topUKlawyer
ID: 38809733
That sounds promising as regards printing.

However I am still at a theoretical stage as regards setting up the data.

OK, I have a group called "Local Charity" say. I can create a new voucher ID individually using Autonumber, say, but thats very long winded as I have to do each voucher manually.

However the advantage with giving each voucher its own record is that I can tick off when redeemed and whether its still valid and by whom redeemed etc.
However If I have to create 100 new records manually each time I have to print 100 vouchers this sounds like harder work than it should be.

Is there a batch way to create 100 unique new "voucher" records for each group and if so I would imagine there would be a chunk of VBA code behind it.

As you can see I am still trying to figure how to do this efficiently.
0
 

Author Comment

by:topUKlawyer
ID: 38809761
Ooooh, how about Append Table Query, would that do the trick to batch make records.
0
Salesforce Made Easy to Use

On-screen guidance at the moment of need enables you & your employees to focus on the core, you can now boost your adoption rates swiftly and simply with one easy tool.

 
LVL 85

Accepted Solution

by:
Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 500 total points
ID: 38809777
You could create new records like this:

Dim i As Integer

For i = 1 to 100
  Currentdb.Execute "INSERT INTO YourVoucherTable(SeqNumber, CustomerID) VALUES( " & i & "," & YourCustomerID & ")"
Next i

You could set the value of "i" to a user-defined value (perhaps a textbox on your form) like this:

For i = Me.txVoucherStart To Me.txVoucherEnd
  <insert records here>
Next  i

So if the user enters "200" and "300" respectively, the code would add 100 records starting at number 200 and ending at number 300.
0
 

Author Comment

by:topUKlawyer
ID: 38809817
Looks v good.

Will test and report. Please allow a couple of days!

Thanks.
0
 

Author Comment

by:topUKlawyer
ID: 38809929
Private Sub Command397_Click()

Dim i As Integer

For i = 1 To 100
  CurrentDb.Execute "INSERT INTO Clients(SeqNumber, ClientID) VALUES( " & i & "," & clientID & ")"
Next i

End Sub


Tried this and it doesnt recognize SeqNumber. Can you help?
Clients is my table for purpose of this test.
0
 
LVL 77

Expert Comment

by:peter57r
ID: 38810024
The code Scott posted was just generic code.

You have to substitute your actual table and field names.
0
 

Author Comment

by:topUKlawyer
ID: 38810397
Private Sub Command397_Click()
Ok I have has success in inserting a value in the above where I have done

Dim i As Integer

"INSERT INTO Clients(ClientID)VALUES(360)"
this has inserted a record number 360 into Clients table

SOo then I tried:
 CurrentDb.Execute "INSERT INTO Clients(ClientID)VALUES(i)"

i = Me.clientOneMobile

(i is convenient textbox). i then put 360 into that textbox

error report :"too few parameters, expected 1."

any clues please?
0
 

Author Comment

by:topUKlawyer
ID: 38810580
sorted with this: many thanks indeed

Private Sub Command397_Click()

Dim i As Integer

For i = Me.clientOneMobile To Me.clientTwoMobile

 CurrentDb.Execute "INSERT INTO Clients(ClientID)VALUES(" & i & ")"

Next i

End Sub
0
 

Author Closing Comment

by:topUKlawyer
ID: 38810589
inspirational and very motivating
0

Featured Post

Free Tool: Port Scanner

Check which ports are open to the outside world. Helps make sure that your firewall rules are working as intended.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

AutoNumbers should increment automatically, without duplicates.  But sometimes something goes wrong, and the next AutoNumber value is a duplicate.  This article shows how to recover from this problem.
Microsoft Access is a place to store data within tables and represent this stored data using multiple database objects such as in form of macros, forms, reports, etc. After a MS Access database is created there is need to improve the performance and…
With Microsoft Access, learn how to specify relationships between tables and set various options on the relationship. Add the tables: Create the relationship: Decide if you’re going to set referential integrity: Decide if you want cascade upda…
Learn how to create and modify your own paragraph styles in Microsoft Word. This can be helpful when wanting to make consistently referenced styles throughout a document or template.

688 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question