split excel file into multiple files based on page breaks

Posted on 2013-01-24
Last Modified: 2013-01-27
Dear Experts:

I got a huge file where I have more than 300 manually inserted page breaks.

Is it possible by means of VBA code to split this file into multiple/individual files (more than 300) based on these page breaks.

Help is more than appreciated. Thank you very much in advance.

Regards, Andreas
Question by:AndreasHermle
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LVL 52

Expert Comment

ID: 38813753

How do you determine the names of the new files?


Author Comment

ID: 38813814
Hi rgonzo,

thank you very much for your quick feedback.

for example the cell value/contents in Column B  directly below the page breaks.

Thank you

Regards, Andreas
LVL 52

Accepted Solution

Rgonzo1971 earned 500 total points
ID: 38813943

Maybe you could use this:
 (only the manual breaks are considered)

Sub SplitByPageBreaks()

Dim strFolder As String
Dim aRowList() As Long
Dim aColList() As Long
ReDim aRowList(10000)
ReDim aColList(10000)

Dim idxRowList As Integer
Dim idxColList As Integer

aRowList(0) = 1
aColList(0) = 1
idxRowList = 1
idxColList = 1

Application.ScreenUpdating = False

Set myRange = ActiveSheet.UsedRange

With Application.FileDialog(msoFileDialogFolderPicker)
        .AllowMultiSelect = False
        If .SelectedItems.Count > 0 Then
            strFolder = .SelectedItems(1)
            MsgBox " No folder choosed"
            Exit Sub
        End If
End With

For Each rw In myRange.Rows
    If rw.PageBreak = xlPageBreakManual Then
       aRowList(idxRowList) = rw.Row
       idxRowList = idxRowList + 1
    End If
Next rw

For Each cl In myRange.Columns
    If cl.PageBreak = xlPageBreakManual Then
       aColList(idxColList) = cl.Column
       idxColList = idxColList + 1
    End If
Next cl

aRowList(idxRowList) = myRange.Rows.Count + 1
aColList(idxColList) = myRange.Columns.Count + 1

ReDim Preserve aRowList(idxRowList)
ReDim Preserve aColList(idxColList)

For idxRow = 0 To UBound(aRowList) - 1
    For idxCol = 0 To UBound(aColList) - 1
            ActiveSheet.Copy Before:=Sheets(1)
            ActiveSheet.Name = "Temp"
        Set newRange = Range(Cells(aRowList(idxRow), aColList(idxCol)), _
            Cells(aRowList(idxRow + 1) - 1, aColList(idxCol + 1) - 1))
            addr = newRange.Address
            c = newRange.Column
        Set thisrange = Range(Range("A" & newRange.Row + newRange.Rows.Count), _
            Range("A" & newRange.Row + newRange.Rows.Count - 1).End(xlDown))
        Set thisrange = Range(Cells(1, newRange.Column + newRange.Columns.Count), Cells(1, newRange.Column + newRange.Columns.Count - 1).End(xlToRight))
        If newRange.Row <> 1 Then
            Set thisrange = Range(Range("A1"), Range("A" & newRange.Row - 1))
        End If
        If newRange.Column <> 1 Then
            Set thisrange = Range(Range("A1"), Cells(1, newRange.Column - 1))

        End If
        ActiveWorkbook.SaveAs Filename:= _
        strFolder & "\" & Range("B1").Text & ".xlsm", FileFormat:= _
        xlOpenXMLWorkbookMacroEnabled, CreateBackup:=False

        Application.DisplayAlerts = False
        Application.DisplayAlerts = True
    Next ' idxCol
Next ' idxRow

Application.ScreenUpdating = True
End Sub

Open in new window


Author Comment

ID: 38814130
Hi rgonzo,

thank you very much for your great support. Initial testing showed that it worked partly well.

I will do some more thorough testing and then let you knwo.

again, thank you very much for your professional help. I really appreciate it.

Regards, Andreas

Author Closing Comment

ID: 38817833
Hi rgonzo,

thank you very much for your great and professional support. I tweaked the code a tiny bit and added 'On Error Resume Next' and it worked just fine.

Great job rgonzo, thank you very much.

Regards, Andreas

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