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Access Table - Add Field To Auto Number Records, Resetting When Record Value Changes

Posted on 2013-01-25
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Last Modified: 2013-01-25
I have a table with a column of Item Numbers sorted by the item number.
I am tying to find a way to insert a column to number the records based on the item number.
For example,

Counter      Item Number
1                   AAA
2                   AAA
3                   AAA
4                   AAA
5                   AAA
1                   BBB
2                   BBB
3                   BBB
1                   CCC
2                   CCC
3                   CCC
4                   CCC
5                   CCC
etc.

Any help would be appreciated.
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Question by:Scamquist
3 Comments
 
LVL 120

Accepted Solution

by:
Rey Obrero (Capricorn1) earned 350 total points
ID: 38819488
you can do that in a query



select a.*, (select count(*) from tblData B where B.itemnumber=a.itemnumber and b.id >=a.id) as counter
from tblData as A
order by a.itemnumber
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LVL 77

Assisted Solution

by:peter57r
peter57r earned 150 total points
ID: 38819554
To do this, you must have an autonumber ID field already present in the table (or some other unique field which provides a defined sort sequence).  So if you don't have one you must add one.

Then a query such as the one posted by Cap1 will number like records in a query.
Unless you have a further reason for doing so, there is no real need to update the table with this sequence value.
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LVL 1

Author Closing Comment

by:Scamquist
ID: 38819663
Thank you both.  Capricorn1 had the right formula.  However, I did not have an ID field, so it was failing.  Added the ID (peter57r) and all was well with the world.
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