Office 365 Shared mailbox setup.

Posted on 2013-01-29
Medium Priority
Last Modified: 2013-01-29
I have a client who we just switched over to Hosted Office 365 who asked for a feature but I am not sure exactly how I would go about setting it up.   The owner would like to be able to view all user inboxes from his Outlook client on his workstation but am not sure if that is possible with hosted Office 365.  I talked to Microsoft and looked around and it appears shared mailboxes would be a possible solution.  Question is would shared mailboxes be the correct solution and if so how would one go about setting this up on hosted Office 365.  Any help would be appreciated thanks.
Question by:Don Coleman
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LVL 76

Accepted Solution

Alan Hardisty earned 2000 total points
ID: 38832902
Fire up the Microsoft Online Services Module for Windows Powershell and run the following commands:

Set-ExecutionPolicy unrestricted

$Cred = Get-Credential
(then enter the admin credentials for the relevant domain e.g., ee.com)

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://ps.outlook.com/powershell/ -Credential $Cred -Authentication Basic -AllowRedirection
Import-PSSession $Session

Add Shared Mailbox:
New-Mailbox -Name SharedMailboxName -Alias AliasName -Shared
Set-Mailbox AliasName -ProhibitSendReceiveQuota 5GB -ProhibitSendQuota 4.75GB -IssueWarningQuota 4.5GB

Add Full Access To Mailbox:
Add-MailboxPermission AliasName@ee.com -User otheruser@ee.com -AccessRights FullAccess -AutoMapping:$True

Add Send As To Mailbox:
Add-RecipientPermission AliasName@ee.com -AccessRights SendAs -Trustee otheruser@ee.com –confirm:$false

You can setup as many Shared Mailboxes as you like - they are totally free!


Author Comment

by:Don Coleman
ID: 38833232
Say the current user already has a mailbox and that is the mailbox he would like to view would that be a different command.
LVL 76

Expert Comment

by:Alan Hardisty
ID: 38833245
Not sure I follow.  If the user already has a mailbox, then they will be using that mailbox and won't need to view it because they will be viewing it already.

I'm sure i am missing something, but not sure what you are wanting to do.


Author Comment

by:Don Coleman
ID: 38833416
I got it figured out thanks for the help.
LVL 76

Expert Comment

by:Alan Hardisty
ID: 38833419
Okay - good stuff.  You are welcome.

Thanks for the points.


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