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Microsoft Project 2013 Issues

Posted on 2013-01-30
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Last Modified: 2013-02-05
I have a major issue.  I exported data out of my project and accidentally checked it in to project server before check the data.  All my resources got exported out so I am having to redo them.   The problem I am running into is that now I am assigning resources and they are not getting allocated properly.  

I have a user with only 45% available in an 8 hour day.  That would make him only available 3.6 hours on any given day.  He is scheduled for a task on one day for 4 hours.  It is not spreading the task out over 2 days to complete.  I am not sure how to fix it.

I have another situation where I have 2 resources only available 50% of an 8 hour day each.  SO they can only spend 4 hours a day on this project.  I have a set of tasks that they are both assigned to that would take 8 hours.  It is showing the task being completed in 1 day because their is being split to 4 hours each on the task.  The task will actually take 100% of both resources but they are only available 50% on any given day

I hope this makes sense to all of you.  I am stuck as I need to get this project plan done first thing this morning.  I am not sure why things are not calculating properly.  I had them working fine yesterday but then I lost my work and now they are not.
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Question by:APWIP-Admin
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Author Comment

by:APWIP-Admin
ID: 38835357
Here is a sample of what I am talking about
Rource-Example.jpg
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Author Comment

by:APWIP-Admin
ID: 38835468
Maybe I am not setting up the resource properly.  I want to set my resource availability to work on a project.  I do not want it to take the resource in the example above to be assigned 45% of the task.  Let me know if I need to modify how I configure my resources.
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Dr. Thomas Henkelmann earned 2000 total points
ID: 38844060
Hi,

looking at your screen shot it looks like you had Microsoft Project calculate the work and not let the resources drive the schedule as you expect it to happen.

Please try this and let me know if this what you are looking for:

- tasks should be set to "Auto scheduled" and "Fixed Work"
- after creating a new task, don't touch the duration field but enter the work you estimate for the task, e.g. 10 hours
- now, when you assign a resource with max units of 50%, Microsoft will schedule the task to run over TWO days, using the resource with the expected 50% per day
- if you have a second task running in parallel, Project DOES NOT automatically delay it. But if you click on "leveling options" in the "Resources" ribbon, you can set the leveling to "Automatic" and THEN the tasks will be delayed automatically to only run when the resources are available.

Concerning your "2 resource on one task" issue: if the task requires 8 hours and you have two people working 4 hours a day each, then the task can be done within one day. Right?

Regards

Thomas
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Author Closing Comment

by:APWIP-Admin
ID: 38856531
Not too sure what the issue is but thanks for helping.
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