Solved

Microsoft Project 2013 Issues

Posted on 2013-01-30
4
1,062 Views
Last Modified: 2013-02-05
I have a major issue.  I exported data out of my project and accidentally checked it in to project server before check the data.  All my resources got exported out so I am having to redo them.   The problem I am running into is that now I am assigning resources and they are not getting allocated properly.  

I have a user with only 45% available in an 8 hour day.  That would make him only available 3.6 hours on any given day.  He is scheduled for a task on one day for 4 hours.  It is not spreading the task out over 2 days to complete.  I am not sure how to fix it.

I have another situation where I have 2 resources only available 50% of an 8 hour day each.  SO they can only spend 4 hours a day on this project.  I have a set of tasks that they are both assigned to that would take 8 hours.  It is showing the task being completed in 1 day because their is being split to 4 hours each on the task.  The task will actually take 100% of both resources but they are only available 50% on any given day

I hope this makes sense to all of you.  I am stuck as I need to get this project plan done first thing this morning.  I am not sure why things are not calculating properly.  I had them working fine yesterday but then I lost my work and now they are not.
0
Comment
Question by:APWIP-Admin
  • 3
4 Comments
 

Author Comment

by:APWIP-Admin
ID: 38835357
Here is a sample of what I am talking about
Rource-Example.jpg
0
 

Author Comment

by:APWIP-Admin
ID: 38835468
Maybe I am not setting up the resource properly.  I want to set my resource availability to work on a project.  I do not want it to take the resource in the example above to be assigned 45% of the task.  Let me know if I need to modify how I configure my resources.
0
 
LVL 12

Accepted Solution

by:
thausla earned 500 total points
ID: 38844060
Hi,

looking at your screen shot it looks like you had Microsoft Project calculate the work and not let the resources drive the schedule as you expect it to happen.

Please try this and let me know if this what you are looking for:

- tasks should be set to "Auto scheduled" and "Fixed Work"
- after creating a new task, don't touch the duration field but enter the work you estimate for the task, e.g. 10 hours
- now, when you assign a resource with max units of 50%, Microsoft will schedule the task to run over TWO days, using the resource with the expected 50% per day
- if you have a second task running in parallel, Project DOES NOT automatically delay it. But if you click on "leveling options" in the "Resources" ribbon, you can set the leveling to "Automatic" and THEN the tasks will be delayed automatically to only run when the resources are available.

Concerning your "2 resource on one task" issue: if the task requires 8 hours and you have two people working 4 hours a day each, then the task can be done within one day. Right?

Regards

Thomas
0
 

Author Closing Comment

by:APWIP-Admin
ID: 38856531
Not too sure what the issue is but thanks for helping.
0

Featured Post

How your wiki can always stay up-to-date

Quip doubles as a “living” wiki and a project management tool that evolves with your organization. As you finish projects in Quip, the work remains, easily accessible to all team members, new and old.
- Increase transparency
- Onboard new hires faster
- Access from mobile/offline

Join & Write a Comment

Communication between departments might not happen in two different languages, but they do exist in two different worlds. With different targets and performance goals the same phrase often means something completely different to each party. Learn ho…
Online collaboration is quickly becoming embedded in the workplace, and its benefits are tangible. See what the current landscape looks like and what the future holds for collaboration tools and the future of work.
Viewers will learn how to maximize accessibility options in an Excel workbook for users with accessibility issues.
Viewers will learn the different options available in the Backstage view in Excel 2013.

760 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

22 Experts available now in Live!

Get 1:1 Help Now