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Importing an Excel Spreadsheet into a Table

Posted on 2013-01-30
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Last Modified: 2013-01-30
I have a table that has the primary key as a combination of the first name, last name and middle name. From time to time, I import records from a spreadsheet into the table by executing the following command: DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel9, "File_Name", strflName, True, "".

The problem I am facing is that if there are any records in the spreadsheet that have exactly the same primary key values (first name, last name and middle name) as the record in the table, they will not get inserted since that will cause a duplicate primary key error. This does not happen very often, but it does occur from time to time. What I would like it to do in cases like these is to overwrite the existing record in the table with the new record from the spreadsheet, as I would prefer to have the latest version of a record in the table. How can I get it to do that?
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Question by:geeta_m9
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Rey Obrero (Capricorn1) earned 500 total points
ID: 38835989
you need to import the excel file into a temp Table.
after importing.. run two queries
1. append query, to append new records
2.update query, to update existing record with the new data from the temp Table
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Author Comment

by:geeta_m9
ID: 38836007
I assume I should make the primary key of the Temp table be exactly the same as the main table?
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Expert Comment

by:Rey Obrero (Capricorn1)
ID: 38836019
that is correct..
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Author Comment

by:geeta_m9
ID: 38836392
I tried what you suggested and it seems to work. However, it gives me a warning the Microsoft can't append all the records to the table (because of the duplicate records). How do I suppress this warning?
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Expert Comment

by:Rey Obrero (Capricorn1)
ID: 38836432
revised your append query with a where clause..

should be something like this

Insert into tablex.*
select tableY.*
from tableY
where tableY.id not in(select [id] from tableX)
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Author Comment

by:geeta_m9
ID: 38836908
Ok. This command will also turn off the warnings: DoCmd.SetWarnings False
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Author Closing Comment

by:geeta_m9
ID: 38836911
Thanks.
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