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Sharepoint Calendar

Posted on 2013-02-01
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Last Modified: 2013-02-05
I have a table with dates and event details for those days..

I would like to create a Calendar that creates events on the calendar based on the sql table

I have attached a pic of what the calendar look like. I now need to have it pickup event dates from a table and display the event details from the table.

What do I need do to this?

And What level of access do I need to to this I was given Site admin but I was not able to create a calendar?

I know security in Sharepoint is complex but what level do I need to create a calendar as well..
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Question by:Leo Torres
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LVL 31

Expert Comment

by:Jamie McAllister MVP
ID: 38844061
A calendar is just a list. You should be able to create that as Site Admin. Any specific messages or anything seem unusual?

Creating events based on a SQL Table. This is likely to be based on a Business Connectivity Services (BCS) connection that surfaces the SQL Table, then a process such as a SharePoint Designer based workflow to move that information into the List.

Alternatively an External Content Type (also created with SharePoint Designer) being populated from the table and being made to present a Calendar View of the information.

None of this is really straightforward and the BCS stuff needs something beyond the free licensing.

What version of SharePoint do you have?

Do you have access to SharePoint Designer?

Any possibility of a coded solution?

If there is very limited experience of SharePoint at your organisation then the requirement you want to meet is going to seem a little complex.

There's a similar thread here, I notice suggesting similar remedies;

http://sharepoint.stackexchange.com/questions/6576/how-do-i-populate-a-sharepoint-list-from-a-sql-table

http://www.linkedin.com/groups/Copy-records-from-MS-SQL-43166.S.97684314

http://social.msdn.microsoft.com/Forums/en/sharepointdevelopment/thread/8dd925d9-1a46-451e-a3ba-9a97f399fb1b
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LVL 8

Author Comment

by:Leo Torres
ID: 38844171
OK, yes i did install SPdesigner..

i saw this site
http://go4answers.webhost4life.com/Example/sync-sql-server-table-sharepoint-list-48833.aspx

but non are really clear on how to create this External Content Type..

I am trying to get the date out of the view in sql still into Share point
Any other pointers or easy to follow sites have this info?
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LVL 8

Author Comment

by:Leo Torres
ID: 38844173
FYI i am on Sharepoint 2010
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LVL 31

Expert Comment

by:Jamie McAllister MVP
ID: 38844558
When you get the data into your list, there is a type of View you can create called a Calendar View. It's straightforward that you map your columns that signify start date, end date etc to the View. The information will then be displayed just like an Outlook Calendar, or as a List if you prefer (or both!).

The difficult bit is the External Content Type. You have SPD so you can do it, but the guides online are better than any guidance I can give you here.
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LVL 8

Author Comment

by:Leo Torres
ID: 38844623
Think I found how to do connection but its is not allowing me...
Calendar.JPG
Calendar21.gif
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Accepted Solution

by:
Jamie McAllister MVP earned 500 total points
ID: 38844674
Thought occurs. Not sure if its an option but Bamboo do a web part called Calendar Plus. It can obtain information from SharePoint Lists but also external sources such as SQL.

That may be a lot easier than trying to do it yourself. Sometimes such purchases are cheaper than the time spent trying to self implement.
http://store.bamboosolutions.com/sharepoint-calendar-plus-web-part.aspx
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LVL 8

Author Comment

by:Leo Torres
ID: 38844753
Yikes!

Dont know yet if we can justify the investment yet.. I am trying to create an account with enough access to get to Database from Sharepoint..

I have done this before in 2007 but i  had sql sa account and was the control of entire site..

here i dont have as much rights.. So i trying to see what account setting i need to optain this list from SQL
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