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Excel Formula to find what is missing

I have a list in one column, of form names.
Each form should have a correspond state code in the column next to it.

Every form should be listed 50 times, each with only one state next to it.

Is there a non-VBA formula that checks for that and tells me what is missing, either form or state?

It can be 2 different formulas, one checking for missing forms, and one for missing states

example attached
Book3.xlsx
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newparadigmz
Asked:
newparadigmz
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1 Solution
 
Anthony BerenguelCommented:
You can count each state using countif(), or you can lookup each state to make sure its in your list with vLookup().
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NalinkumarbalajiCommented:
Please check the attached file having the formula updated
Book3.xlsx
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newparadigmzAuthor Commented:
i am looking for something that will tell me what form/state combination does not exist
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NalinkumarbalajiCommented:
In the Excel sheet what i have attached will display the value with N/A for Forms and States which is not Exists in the Whole List.

sample Forms: =VLOOKUP(A2:A10,H:H,1,0)
Sample States: =VLOOKUP(D2:D10,I:I,1,0)

If you want the excel to automatically listed into the Another Sheet. Then for that you have to do VBA code, or some front end application (Vb.net) to achieve this.
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leptonkaCommented:
Hi,

If I understand well, you would like to check the form-state combinations?
I created a file with a possible solution using formulas.
In column F and G you find array formulas, so make sure both is confirmed with Ctrl+Shift+Enter into a large range of cells.
In column H there is a check formula showing "missing" for the combination does not exists under the Actuals list.

Cheers,
Kris
Find-missing-solution.xlsx
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newparadigmzAuthor Commented:
Yes!

But can you please explain if you can, because I can never implement something I don't understand.

I get that you are multiplying the number of forms (9) by the number of rows (6) to get 54.
Then you are creating the range 1:54.
The -1's and +1's are to account for the headers.
And Index is to pluck the value.

But, what is the mechanism/logic that cycles through the sets to get each form 6 times and each state 9 times? I guess that's the Int and Mod parts, but I still can't wrap my head around it.
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newparadigmzAuthor Commented:
Also, is there a limitation to this formula?

It works for me up until I hit 700 + rows.

My actual data has 317 forms, 52 states.
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leptonkaCommented:
Hi,
So explanation first:
To create all the possible combinations, I choose the first value form Forms and combine with all the values from States. So I need to repeat this first Form as many times as the number of elements of States. Then I get need the next form.
I use INDEX function so I need the index numbers. Following the above logic, I need to repeat number 1 as many times as the elements of States. Then I repeat number 2, 3... To have this index-vector: 1.1.1.1.1.1.2.2.2.2.2.2.3.3.3.3.3.3 .... I use the INT function. I take the series: 0.1.2.3.4.5.6.7..... which is the result of ROW function, I divide it by the number of elements in States :ROWS(States) and calculate the integer part with INT.
Similarly for States: I have to go through all the elements of states for each element of Forms, so I need this index vector: 1.2.3.4.5.6.1.2.3.4.5.6.1.2.3.4.5.6 because in the example there are 6 elements in states. This will be the result of the MOD function.

If you have many rows in forms and states, better to use a copy-down formula. I created another solution, based on exactly the same logic, but using normal row numbers. In this case it is important that the header row is one row above the first row - it makes possible to have a series of numbers starting from 1.
You should copy these formulas down to 317*52=16484 rows.

I hope it helps and you understand my explanation.

Cheers,
Kris
Find-missing-solution.xlsx
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newparadigmzAuthor Commented:
Amazing!

I still don't fully follow the math part, but now I understand that it is the row number of the cell that the formula resides in that drives the "changing" of values.

Can you recommend a resource to learn about these kinds of techniques?

Thanks so much
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