Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
?
Solved

Excel 2010 - Having external links automatically update

Posted on 2013-02-04
11
Medium Priority
?
1,030 Views
Last Modified: 2013-02-13
I can't seem to get external links to update automatically in Excel 2010.  When I open a dependent workbook without having the source workbooks (three of them) open, I want the system to either automatically update the links or prompt me to update them.  I do not want to have to go into the Data tab, click Edit Links, and then click Update Values.  But that's all I can get to work without having any of the source workbooks open.  I did have one of my source workbooks open and then opened the dependent workbook, and it did update my values then, but I shouldn't have to have any source workbooks open in order to update my dependent workbook.  I've tried the different options under the "Startup Prompt" option.  And I've played with the "Update links to other documents" and "Save external link values" under File, Options, Advanced, but can't get it to work.  I want it to work how it did in the older version where when I open a dependent workbook, I want it to stop and ask me if I want to update the links.  I could live with the system automatically updating my links as well, but I can't get either one to work.  I do have all my files saved in the new .xlsx format.  They came from an older version of Excel - not sure if that's part of my problem or not.  HELP!!!
0
Comment
Question by:esu4236
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 8
  • 3
11 Comments
 
LVL 8

Expert Comment

by:R_Edwards
ID: 38851907
read this, it may provide some insite to your questions and help with the frustration.

http://office.microsoft.com/en-us/excel-help/control-when-external-references-links-are-updated-HP010342302.aspx
0
 

Author Comment

by:esu4236
ID: 38851950
This look like the same information from Help, which I've already looked at.  Still not helping.
0
 

Author Comment

by:esu4236
ID: 38851961
I can't ever get Excel to prompt me with the question of whether I want to update or not.  WHY???
0
What does it mean to be "Always On"?

Is your cloud always on? With an Always On cloud you won't have to worry about downtime for maintenance or software application code updates, ensuring that your bottom line isn't affected.

 

Author Comment

by:esu4236
ID: 38851971
"You may be alerted by the Trust Bar whether to update the links" - not getting this.  Haven't seen the Trust Bar.
0
 
LVL 8

Expert Comment

by:R_Edwards
ID: 38851989
are you the only user of the workbooks?  if not then this is what may of happened

Don't ask to update links for this workbook, and let me control whether links are updated
Warning    This option affects all users of the workbook. If you choose not to update links, and not to prompt, users of the workbook will not know that the data is out of date.

1.On the Data tab, in the Connections group, click Edit Links.
2.Click Startup Prompt.
3.Select the option that you want.
Note   Even if you specify that Excel should not ask whether to update links, you will still be notified if there are any broken links.
0
 

Author Comment

by:esu4236
ID: 38852155
I am the only user.  I am trying to learn how this works, as I have to train on this feature next week.  

Here's what I have for my setting - "Let users choose to display the alert or not."  So why am I NOT seeing the trust bar??????????
0
 

Author Comment

by:esu4236
ID: 38852166
Is there something  I need to set differently in the Trust Center in order for the Trust Bar to appear????
0
 

Author Comment

by:esu4236
ID: 38852180
I finally got the Trust Bar to appear!!! I had to change one of my Trust Settings.  Now I'm going to test further.
0
 

Accepted Solution

by:
esu4236 earned 0 total points
ID: 38852240
Here's what I ended up doing.  I had to go into File, Options, Trust Center, Trust Center Settings, Message Bar.  Then I had to select the option "Show the Message Bar in all applications..."  Then once I set my user Startup Prompt to "Let users choose to display the alert or not,"  I FINALLY got the prompt asking me if I wanted to update my links.  Geez - this sure is not documented well in Microsoft's Help.  Unless I'm missing something, this seems to be the way it works.  Anyone have any other last thoughts?
0
 
LVL 8

Expert Comment

by:R_Edwards
ID: 38852383
ESU,
     Sorry i had to step away for a tad, once you set your trust to Ignore i believe it sees that as default.  yes odd that it is not in any help documentation.  Gald you got it to work, chaulk this up as a meme in your training class.

:)
0
 

Author Closing Comment

by:esu4236
ID: 38883804
Resolved myself.
0

Featured Post

Important Lessons on Recovering from Petya

In their most recent webinar, Skyport Systems explores ways to isolate and protect critical databases to keep the core of your company safe from harm.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article descibes how to create a connection between Excel and SAP and how to move data from Excel to SAP or the other way around.
This article describes how to use a set of graphical playing cards to create a Draw Poker game in Excel or VB6.
The viewer will learn how to create a normally distributed random variable in Excel, use a normal distribution to simulate the return on an investment over a period of years, Create a Monte Carlo simulation using a normal random variable, and calcul…
This Micro Tutorial will demonstrate how to use longer labels with horizontal bar charts instead of the vertical column chart.

688 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question