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Changing "Question" Header order

Posted on 2013-02-04
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Last Modified: 2013-02-24
I have a database report which is part of a survey.  In this report I have as a header QUESTION.  This is the question that the patient was asked to answer.  

I would like to put these questions in a certain order.  Not by Ascending or Descending but my own order.  Can this be done?

I am attaching a copy of the Design view of the report.



K
question-order.JPG
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Question by:kvrogers
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19 Comments
 
LVL 29

Expert Comment

by:IrogSinta
ID: 38853129
Sure, add a field in your question table where you can enter your sort order.  Then use that field (instead of the Question field) as the header of your report and this header section is where your question goes.
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Author Comment

by:kvrogers
ID: 38855481
I am kind of a newbie to this and I don't understand.  So if I create this field, how do I indicate the order in which I wish the questions to appear.  There are 20 questions.    Attached is a database from last year.  All pt information has been stripped.

She wants these grouped in a certain order so I'm wondering if that means I should create subreports to get them grouped together correctly.

Any help is GREATLY appreciated.

K
Vakassi-and-Hayat-Database2.accdb
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LVL 29

Expert Comment

by:IrogSinta
ID: 38857749
So you don't really have a table of questions here.  Can I ask how you get the data into your table?
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Author Comment

by:kvrogers
ID: 38858910
Import data from survey website into excel.
K
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Author Comment

by:kvrogers
ID: 38858915
I did download data again and in the field I labeled Question, I numbered them 1-26 in the order my boss wanted them and that worked.
K
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LVL 29

Expert Comment

by:IrogSinta
ID: 38859141
I'm not sure I follow. Did you have to number each question multiple times for each response? Will you have to do this every time you download the survey?
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Author Comment

by:kvrogers
ID: 38861222
Each question was given a number after I downloaded into Excel.   I filtered through each question such as "Please indicate the provider of your appointment".  She wanted this to be #1 question, so I filtered to this question and changed the question to "01 Please indicate the provider of your appointment" for each response.   I didn't know how to create a column with the numbers.

Problem #2.  Now she wants the reponses to be VERY POOR to VERY GOOD not in alpha or reverse alpha order.  The other answers like DOES NOT APPLY to be the last answer.  So, Yes,No, Does not apply. In that order.

Thanks,
K
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LVL 29

Expert Comment

by:IrogSinta
ID: 38861929
So will you import a new survey every now and then or is it a one time download?
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Author Comment

by:kvrogers
ID: 38864337
Every six months there will be new surveys.  I currently have three to download but I want to get this one correct before I move on.  

Here is the most recent survey in Excel format.  I stripped away all patient contact information.  Hope this is helpful.  

K
January-Family-Practice-Survey-2.xlsx
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LVL 29

Expert Comment

by:IrogSinta
ID: 38866855
I didn't make use of the Excel file you uploaded.  I just revised your database a bit by adding tables for sorting.  To change your sort order,  just change numbering in the SortNumQ field in the tbl_Questions.
Vakassi-and-Hayat-Database2.accdb
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Author Comment

by:kvrogers
ID: 38872394
How do I create a cross tab query for new survey with all family practice doctor of 12 to use in report?
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LVL 29

Expert Comment

by:IrogSinta
ID: 38872396
I don't understand what you mean about 12. Can you explain a bit more?
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Accepted Solution

by:
IrogSinta earned 500 total points
ID: 38873453
This revision should allow you to have more than 2 providers.  You would need to manually update your report to add the additional providers (labels and textboxes).  You probably should make it landscape so that they would fit.
Vakassi-and-Hayat-Database2-revi.accdb
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Author Comment

by:kvrogers
ID: 38902744
Before I could use a SurveyResults_query.  (see attached)  Then when I did my crosstab query it would show all the doctors name.  (see attached).

I noticed that you put in some type of query builder how did you do that?

Your report above is perfect! But I can't get the new report to look like it.  


K
Survey-Results.JPG
Crosstab-Query-results.JPG
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Author Comment

by:kvrogers
ID: 38903542
Ok the only thing that is not correct is that the Questions are not coming in the correct order.  I sort by SORTNUMQ and the attached is how I have it set up but can't get the TOTAL BY to say NONE.

K
Group-on-SortNumQ.JPG
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LVL 29

Expert Comment

by:IrogSinta
ID: 38912318
I don't follow what you're trying to do with Total By.  Why not upload the database as you have it now and I'll take a look at it.
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Author Closing Comment

by:kvrogers
ID: 38920028
I just wanted the user IrogSinta to explain how he created the Query Builder and the steps he took to create the code and what the code means.  Copy and pasting seems like cheating if I don't know how and why it was done.

K
0
 
LVL 29

Expert Comment

by:IrogSinta
ID: 38920535
I was under the impression that the code and queries I gave helped you in understanding what you were trying to do.  If you are not sure what the new code is doing, just ask, but please be specific with your question since there are a number of things going on in your database, and it would be difficult to explain everything at once.

Ron G.
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Author Comment

by:kvrogers
ID: 38923234
Thanks.
K
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