capture values in calculated column

Posted on 2013-02-05
Last Modified: 2013-02-06
I have a column that called "Metric ID" and it contains data as you see below.  The problem I'm having comes when I sort.  It sorts incorrectly because it's a single line of text.


Correct (Needs to be sorted like this)

Any ideas?

I have an idea with calculated columns but not sure how to do it.
I will create 4 calculated columns.
calculatedColumn1 = first value before the period
calculatedColumn2 = 2nd value before the period
calculatedColumn3 = 3rd value before the period
calculatedColumn4 = 4th value after the period

How do I capture each value using a calculated column?
Question by:Isaac
  • 4
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LVL 44

Expert Comment

by:Rainer Jeschor
ID: 38857460

the first two columns can be calculated like this:
First part:
=LEFT([Metric ID],(SEARCH(".",[Metric ID],1)-1))

Second part:
=LEFT(RIGHT([Metric ID],(LEN([Metric ID])-SEARCH(".",[Metric ID],1))),(SEARCH(".",RIGHT([Metric ID],(LEN([Metric ID])-SEARCH(".",[Metric ID],1))),1)-1))

and so on.


Author Comment

ID: 38857466
Here's how I got the 1st number:

=if(find(".",[metric id])=2,left(1),left(2))

Author Comment

ID: 38857491
Actually, what I did was wrong.

Yours is right!

I will try and get the 3rd and 4th.
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With the new era of mobile computing, smartphones and tablets, wireless communications and cloud services, the USDA sought to take advantage of a mobilized workforce and the blurring lines between personal and corporate computing resources.

LVL 44

Accepted Solution

Rainer Jeschor earned 500 total points
ID: 38857540
found a little bit simpler way:
First part
=LEFT([Metric ID],(SEARCH(".",[Metric ID],1)-1))

Second part
=LEFT(RIGHT([Metric ID],(LEN([Metric ID])-(LEN(FirstPart)+1))),(SEARCH(".",RIGHT([Metric ID],(LEN([Metric ID])-(LEN(FirstPart)+1))),1)-1))

Third part
=LEFT(RIGHT([Metric ID],(LEN([Metric ID])-(LEN(FirstPart)+1+LEN(SecondPart)+1))),(SEARCH(".",RIGHT([Metric ID],(LEN([Metric ID])-(LEN(FirstPart)+1+LEN(SecondPart)+1))),1)-1))

Last part
=RIGHT([Metric ID],(LEN([Metric ID])-(LEN(FirstPart)+1+LEN(SecondPart)+1+LEN(ThirdPart)+1)))

Open in new window

The above four columns should now have the correct values.


Author Comment

ID: 38857595
Actually, there is no need for me to get the 3rd and 4th column because I can only sort up to  columns.

Anyway, that did not work as i thought it would.  Even though I sorted the calculated column, it still sorted wrong.

See below.  "Metric Value 1" is my calculated value that extracts the first value.

Here's what happens when I sort by "Metric Value 1"....

Metric ID              Metric Value 1                               1                               1                             10                             16                             17                             2

Below is an image of what I created
metric value 1
Here's how i sort
Any ideas of why it's not sorting?

doesn't make sense....

Author Comment

ID: 38858000
How can I do the following?
Remove all the "." except the first one.  I can probably make that column a decimal and sort it that way. => 1.111 => 1.211 => 10.111 => 16.185 => 17.291 => 2.111 => 1.131 => 1.115
LVL 44

Expert Comment

by:Rainer Jeschor
ID: 38858234
OK - but as I have seen you have already entered another question on the sorting issue.
I think your initial question in splitting up the values is answered.

I will post my proposed solution into the other question.

Thanks and HTH

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