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How to open multiple Excel spreadsheets in Filemaker Pro 10

Posted on 2013-02-05
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Last Modified: 2013-08-23
I have a database that has a field which contains the file path to an associated excel spreadsheet for that record. In a find set, how would I open all of the associated Excel spreadsheets for those records. I am using Filemaker Pro 10 for Windows. I tried using the Send Event "open document/application" command in a script but it only opens the spreadsheet of the currently selected record, not all of the records in the find set. I would also like to be able to open other types of files (Word docs, PDF's etc.)
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Question by:JohnnyObbq
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LVL 25

Expert Comment

by:Will Loving
ID: 38857537
You would simply need to add a "Loop/End Loop" to the script, like this:

Go To Record [ First ]
Loop
   Set Variable [ $FilePath ; Table::FilePathFieldName ]
   Send Event [ "Microsoft Excel.app" ; "misc" ; "dosc" ; "$FilePath" ]
   Go To Record [ Next ; Exit After Last ]
End Loop
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Author Comment

by:JohnnyObbq
ID: 38857682
Is there a way to limit the number of records opening, if somebody accidentally ran the script with all records found it could cause a big problem if say 100 records were avalable.
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Expert Comment

by:Will Loving
ID: 38857746
Yes. Add a variable called $Counter and set it $Counter + 1. The add an Exit Loop [ ] step with the max number of docs to open.

Go To Record [ First ]
Loop
   Exit Loop [ $Counter >= 11 ]
   $Counter [ Value: $Counter + 1 ]
   Set Variable [ $FilePath ; Table::FilePathFieldName ]
   Send Event [ "Microsoft Excel.app" ; "misc" ; "dosc" ; "$FilePath" ]
   Go To Record [ Next ; Exit After Last ]
End Loop
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Author Comment

by:JohnnyObbq
ID: 38861698
If I wanted to do something similar with different types of files I have a question. Currently with the script, it is using whatever the Windows default program is for the particular file extension. If I wanted to use a different program than the Windows default, how would I accomplish that.
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Expert Comment

by:Will Loving
ID: 38861858
I believe the Send Event configuration lets you select the application you wish to use to open the file with. If your Send Event script step currently says "unknown" then I assume it will use the default. Instead specifically select the application you wish to use by clicking "Specify Application". This is a Mac screen shot below but it should be the same layout for the dialog.

In this screen shot, I'm specifying that a PDF be opened in "Adobe Acrobat Pro" rather than the default "Preview" or "Adobe Reader".

Send Event Dialog
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Author Comment

by:JohnnyObbq
ID: 38865375
In the windows Filemaker Pro 10 version there is not a "Specify Application" selection

Send Event Dialog
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Accepted Solution

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Will Loving earned 500 total points
ID: 38865559
In Windows, you have to specify it explicitly in the calculation. See the following FileMaker Knowledgebase article: http://www.filemaker.com/11help/html/scripts_ref2.37.69.html

----------------------------

To launch the Notepad application, select the open document/application message, click File, and specify notepad.exe. The following script step appears in the Script Definition dialog box:

Send Event ["aevt"; "odoc"; "NOTEPAD.EXE"]

To open a document created by another application, select the open document/application message, click File, and specify the file (for example image.bmp). The following script step appears in the Script Definition dialog box:

Send Event ["aevt"; "odoc"; "image.bmp"]
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Author Comment

by:JohnnyObbq
ID: 38865885
If I am understanding it properly, how would I be able to specify both actions as in my script one is specifying  a File and the other one is specifying a Calculation, you can't select both.
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Author Comment

by:JohnnyObbq
ID: 38869432
This is what the script looks like:

Applicatio Launch Script
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Expert Comment

by:ozbigben
ID: 38870489
Define the file path in the calculation.  If you have different conditions for using each, then set these up with if/case statements within the calculation, possibly passing extra info for the condition as a script parameter. Alternatively you may want to have the conditional statement as part of the script, using a different event for specific file types and a generic open document event for everything else.
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