Solved

excel, office, formula, calulate

Posted on 2013-02-06
3
289 Views
Last Modified: 2013-02-08
I have an Excel Document that has the following columns:
 A11 = Date In  (Date Format)      
 B11 = Time In      (Time Format)
 C11 = Date Out       (Date Format)
 D11 = Time Out (Time Format)

We need to calculate the amount of hours and minutes between the two date and time period.
How can this be done?

Screenshot of the spreadsheet setup attached.
0
Comment
Question by:bax2000
3 Comments
 
LVL 26

Assisted Solution

by:redmondb
redmondb earned 125 total points
ID: 38859027
Hi, bax2000.

The formula is...
=A13+A14-A11-A12
..and you need to format the cell as follows...
[h]:mm
...(the square brackets tell Excel to display Hour values greater than 24.)

Regards,
Brian.
0
 
LVL 48

Accepted Solution

by:
PortletPaul earned 125 total points
ID: 38859028
this will work; but it has no exception handling

=(C11-A11)+(D11-B11)

e.g.
date in      time in      date out     time out   hours
1/02/2013      9:16      1/02/2013      17:23      8:07

Open in new window

if you think that isn't sufficient try:
=DATE(YEAR(A11),MONTH(A11),DAY(C11))-DATE(YEAR(C11),MONTH(C11),DAY(C11))+(TIME(HOUR(D11),MINUTE(D11),SECOND(D11))-TIME(HOUR(B11),MINUTE(B11),SECOND(B11)))

Open in new window


If the number of days isn't multiplied by 24, but (for example) a "day" is 8 hours, then:


=((C11-A11)*8)+(D11-B11)

or the more comprehensive alternative:

=(DATE(YEAR(A11),MONTH(A11),DAY(C11))-DATE(YEAR(C11),MONTH(C11),DAY(C11))*8)+(TIME(HOUR(D11),MINUTE(D11),SECOND(D11))-TIME(HOUR(B11),MINUTE(B11),SECOND(B11)))

Open in new window

and the "8" (hours per day) could be a cell reference of course.

if there are any standard deductions (e.g. for lunch) then that could be added into the formula also.
0
 

Author Closing Comment

by:bax2000
ID: 38859154
All Working as needed.
0

Featured Post

Live: Real-Time Solutions, Start Here

Receive instant 1:1 support from technology experts, using our real-time conversation and whiteboard interface. Your first 5 minutes are always free.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Microsoft Office Picture Manager is not included in Office 2013. This comes as a shock to users upgrading from earlier versions of Office, such as 2007 and 2010, where Picture Manager was included as a standard application. This article explains how…
This article descibes how to create a connection between Excel and SAP and how to move data from Excel to SAP or the other way around.
Graphs within dashboards are meant to be dynamic, representing data from a period of time that will change each time the dashboard is updated with new data. Rather than update each graph to point to a different set within a static set of data, t…
This Micro Tutorial demonstrates how to create Excel charts: column, area, line, bar, and scatter charts. Formatting tips are provided as well.

786 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question