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# excel, office, formula, calulate

Posted on 2013-02-06
Medium Priority
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I have an Excel Document that has the following columns:
A11 = Date In  (Date Format)
B11 = Time In      (Time Format)
C11 = Date Out       (Date Format)
D11 = Time Out (Time Format)

We need to calculate the amount of hours and minutes between the two date and time period.
How can this be done?

Screenshot of the spreadsheet setup attached.
0
Question by:bax2000
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LVL 26

Assisted Solution

redmondb earned 500 total points
ID: 38859027
Hi, bax2000.

The formula is...
=A13+A14-A11-A12
..and you need to format the cell as follows...
[h]:mm
...(the square brackets tell Excel to display Hour values greater than 24.)

Regards,
Brian.
0

LVL 49

Accepted Solution

PortletPaul earned 500 total points
ID: 38859028
this will work; but it has no exception handling

=(C11-A11)+(D11-B11)

e.g.
``````date in      time in      date out     time out   hours
1/02/2013      9:16      1/02/2013      17:23      8:07
``````
if you think that isn't sufficient try:
``````=DATE(YEAR(A11),MONTH(A11),DAY(C11))-DATE(YEAR(C11),MONTH(C11),DAY(C11))+(TIME(HOUR(D11),MINUTE(D11),SECOND(D11))-TIME(HOUR(B11),MINUTE(B11),SECOND(B11)))
``````

If the number of days isn't multiplied by 24, but (for example) a "day" is 8 hours, then:

=((C11-A11)*8)+(D11-B11)

or the more comprehensive alternative:

``````=(DATE(YEAR(A11),MONTH(A11),DAY(C11))-DATE(YEAR(C11),MONTH(C11),DAY(C11))*8)+(TIME(HOUR(D11),MINUTE(D11),SECOND(D11))-TIME(HOUR(B11),MINUTE(B11),SECOND(B11)))
``````
and the "8" (hours per day) could be a cell reference of course.

if there are any standard deductions (e.g. for lunch) then that could be added into the formula also.
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Author Closing Comment

ID: 38859154
All Working as needed.
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