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Make a field in a query locked

Posted on 2013-02-06
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Last Modified: 2013-02-07
I have a query that runs in datasheet view and the user can edit the data.  Is there a way to lock certain fields so they cannot be edited?  I'm using the datasheet view and not a form since it's more familiar to the user.

Also, in the query result, does the field properties follow the table it's based on. ie...if the table that the query is based on is a combo box, will the query also display this field as a combo box.  It seems to work in most situations but there is one field that does not follow this logic.
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Question by:actolex
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by:Rey Obrero (Capricorn1)
ID: 38862455
you can only lock certain fields using Form

you will set the form's control Locked property to Yes
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Expert Comment

by:Gustav Brock
ID: 38863023
> Is there a way to lock certain fields so they cannot be edited?

Yes, set the controls using the fields to locked.

> .. if the table that the query is based on is a combo box, will the query also
> display this field as a combo box

Yes, the query will inherit the settings from the table. However, if you later change the table, the changes will not be reflected in the query.
One option is to recreate the query; another is to make the changes manually in the query.

/gustav
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by:Jeffrey Coachman
ID: 38864587
actolex :
<I'm using the datasheet view and not a form since it's more familiar to the user.>

capricorn1:
<you can only lock certain fields using Form
you will set the form's control Locked property to Yes >

To be clear, you can set the form's default view as "Datasheet"
Then in addition to setting the Locked property of your Control to Yes,
you can also set the enabled Property to No. (This will not even allow them to click into the control)

Sample attached (Note that the "Category" field is Locked (cannot be edited))
... and Disabled (you cannot even click in the control)

JeffCoachman
Database88.mdb
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Author Comment

by:actolex
ID: 38864796
Thanks....I've done with in forms before but they will only show one record unlike the datasheet view.
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by:Rey Obrero (Capricorn1)
Rey Obrero (Capricorn1) earned 250 total points
ID: 38864806
why don't you try using a datasheet form?



.
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Accepted Solution

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Dale Fye (Access MVP) earned 250 total points
ID: 38865557
actolex,

Close your query (save it), then select it in the navigation pane.

Then go to the ribbon, select Create, then in the Forms area, expand More Forms, and select the Datasheet.  datashee formThis will create a datasheet form based on your query.  From there, you can select the control you want to lock and set it's "Locked" property to Yes.
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by:Rey Obrero (Capricorn1)
ID: 38866660
;-)
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