Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
?
Solved

Disclaimer in Exchange 2010 Configuration

Posted on 2013-02-07
2
Medium Priority
?
694 Views
Last Modified: 2017-02-03
Need help setting up a transport rule that adds a disclaimer to users emails. The parameters are as follows:

We host multiple domains, so it would need to be specific to one domain
Only attached to emails being sent outside the domain
Ideally, if there is a way to have it attach directly under their signature line so that it doesn't stack at the bottom of the message would be great.

Thanks
0
Comment
Question by:vertigogroup
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
2 Comments
 
LVL 1

Accepted Solution

by:
DrivelFree earned 2000 total points
ID: 38864182
When you create a transport rule, it will offer you the option to append the rule (in this case a signature) to specific users, specific OUs, specific domains, etc.  It will also allow you to append the signature to emails being sent outbound, outside of the organization.  I honestly don't know, and don't believe there to be, an option to strip the signature from the correspondence if he already exists.  Unfortunately, the transport rules don't get that granular.

On Conditions Step 1 when you create the new transport rule, check the box "sent to users that are inside or outside of the organization, or partners".  You'll see a link that reads; "Inside the organiztion" from the Conditions Step 2 window.  Click that link and select Outside the organization from the drop down menu.

On Conditions Step 1, also check the box "when a recipient's address contains specific words".  You'll see a link that reads; "specific words" from the Conditions Step 2 window.  Click that link and type; "@specificdomainname.com"

On Actions Step 1 check the box "append disclaimer text and fallback to action if unable to apply."  Click the append link and apply your standardized signature.  *If you wish to customize this signature with active directory attributes, you must write it in HTML for it to work correctly.*

I think this should meet your need.  I'll be honest, the extensity of creating a disclaimer / signature with an Exchange 2010 transport rule is severely limited.  And it doesn't look great unless you're an HTML expert.  I'd recommend looking into a third party disclaimer application.  I recently installed and configured "Exclaimer Mail Disclaimers" in our environment, it's an amazing tool.
1

Featured Post

Nothing ever in the clear!

This technical paper will help you implement VMware’s VM encryption as well as implement Veeam encryption which together will achieve the nothing ever in the clear goal. If a bad guy steals VMs, backups or traffic they get nothing.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

There are times when we need to generate a report on the inbox rules, where users have set up forwarding externally in their mailbox. In this article, I will be sharing a script I wrote to generate the report in CSV format.
One-stop solution for Exchange Administrators to address all MS Exchange Server issues, which is known by the name of Stellar Exchange Toolkit.
In this video we show how to create an Address List in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Organization >> Ad…
This video shows how to quickly and easily add an email signature for all users on Exchange 2016. The resulting signature is applied on a server level by Exchange Online. The email signature template has been downloaded from: www.mail-signatures…

688 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question