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Disclaimer in Exchange 2010 Configuration

Posted on 2013-02-07
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Last Modified: 2017-02-03
Need help setting up a transport rule that adds a disclaimer to users emails. The parameters are as follows:

We host multiple domains, so it would need to be specific to one domain
Only attached to emails being sent outside the domain
Ideally, if there is a way to have it attach directly under their signature line so that it doesn't stack at the bottom of the message would be great.

Thanks
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Question by:vertigogroup
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DrivelFree earned 2000 total points
ID: 38864182
When you create a transport rule, it will offer you the option to append the rule (in this case a signature) to specific users, specific OUs, specific domains, etc.  It will also allow you to append the signature to emails being sent outbound, outside of the organization.  I honestly don't know, and don't believe there to be, an option to strip the signature from the correspondence if he already exists.  Unfortunately, the transport rules don't get that granular.

On Conditions Step 1 when you create the new transport rule, check the box "sent to users that are inside or outside of the organization, or partners".  You'll see a link that reads; "Inside the organiztion" from the Conditions Step 2 window.  Click that link and select Outside the organization from the drop down menu.

On Conditions Step 1, also check the box "when a recipient's address contains specific words".  You'll see a link that reads; "specific words" from the Conditions Step 2 window.  Click that link and type; "@specificdomainname.com"

On Actions Step 1 check the box "append disclaimer text and fallback to action if unable to apply."  Click the append link and apply your standardized signature.  *If you wish to customize this signature with active directory attributes, you must write it in HTML for it to work correctly.*

I think this should meet your need.  I'll be honest, the extensity of creating a disclaimer / signature with an Exchange 2010 transport rule is severely limited.  And it doesn't look great unless you're an HTML expert.  I'd recommend looking into a third party disclaimer application.  I recently installed and configured "Exclaimer Mail Disclaimers" in our environment, it's an amazing tool.
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