?
Solved

reports in access

Posted on 2013-02-07
9
Medium Priority
?
172 Views
Last Modified: 2013-02-08
Hello.
I have a simple report to print out with customer information. A field in the table is a checked field as well. Question is what is the simplest way to print the report with only the checked field checked to YES.
0
Comment
Question by:PawloA
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 3
  • 2
  • +1
9 Comments
 
LVL 66

Assisted Solution

by:Jim Horn
Jim Horn earned 800 total points
ID: 38864153
(1)  Eyeball the table or query that's in the report's Record Source property.
(2)  Create a new query that goes like this...

SELECT * FROM {the table or query in (1)} WHERE some_field = True

(3)  Figure out if you want (2) to replace your report, or if you want to create a new report with (2) as it's Record Source, so you have both.
0
 
LVL 1

Author Comment

by:PawloA
ID: 38864237
what if there are multiple tables in the source.ie. customer information and customer pricing where the relation is the customer ID and a field in the customer id is the check.?
0
 
LVL 66

Assisted Solution

by:Jim Horn
Jim Horn earned 800 total points
ID: 38864248
>and a field in the customer id is the check.?
Please provide more details and an example of what you mean here.

I interpreted 'check' as a Yes/No field, where when presented as a checkbox on a form Yes is checked, and No is not checked.
0
How Blockchain Is Impacting Every Industry

Blockchain expert Alex Tapscott talks to Acronis VP Frank Jablonski about this revolutionary technology and how it's making inroads into other industries and facets of everyday life.

 
LVL 48

Assisted Solution

by:Dale Fye
Dale Fye earned 400 total points
ID: 38864297
Generally, I design all my reports to report all of the data, then I use the WHERE argument in the OpenReport method to limit which records actually are displayed in the report.  That would look like:

Private Sub cmd_Report_Selected

    'Generates report for only those records that are "selected"

    Docmd.OpenReport "rpt_ReportName",acViewPreview,,"[FieldName] = -1"

End Sub
0
 
LVL 74

Accepted Solution

by:
Jeffrey Coachman earned 800 total points
ID: 38864684
<No Points wanted>

To be more in line with Yes/No...
You can also use fyed's syntax like this:

Docmd.OpenReport "rpt_ReportName",acViewPreview,,"[FieldName] = TRUE"

In this way it becomes more "human-readable"...
TRUE=Yes=[Anything other than 0]
FALSE=No=0

No real relevance here, only that people often wonder why -1=Yes in MS Access
;-)

JeffCoachman
0
 
LVL 1

Author Comment

by:PawloA
ID: 38865032
I often wonder the same thing on -1=Yes
0
 
LVL 74

Assisted Solution

by:Jeffrey Coachman
Jeffrey Coachman earned 800 total points
ID: 38865236
<I often wonder the same thing on -1=Yes >
Yeeh, ... in SQL Server it is 1=True

This is why I listed the syntax as:
    TRUE=Yes=[Anything other than 0]
;-)
..So here even values like 14, -2.34, .057, ...etc
(basically anything other than Zero)
...will all evaluate to TRUE...

Only Zero (0) will evaluate to false...

But again, no points wanted for any of my posts here...
;-)

Jeff
0
 
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 38868929
As I stated, I really did not want any points...
Besides, I have learned a great deal from Jim and fyed.
...all I did was provide some background info...

...as always, you have the option of changing the points allocation...

;-)

JeffCoachman
0
 
LVL 66

Expert Comment

by:Jim Horn
ID: 38868934
Note to self:  Use Jeff's line <No Points wanted> to increase points.  

<chuckle>
0

Featured Post

Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Preparing an email is something we should all take special care with – especially when the email is for somebody you may not know very well. The pressures of everyday working life stacked with a hectic office environment can make this a real challen…
Did you know that more than 4 billion data records have been recorded as lost or stolen since 2013? It was a staggering number brought to our attention during last week’s ManageEngine webinar, where attendees received a comprehensive look at the ma…
In Microsoft Access, learn how to use Dlookup and other domain aggregate functions and one method of specifying a string value within a string. Specify the first argument, which is the expression to be returned: Specify the second argument, which …
Add bar graphs to Access queries using Unicode block characters. Graphs appear on every record in the color you want. Give life to numbers. Hopes this gives you ideas on visualizing your data in new ways ~ Create a calculated field in a query: …
Suggested Courses

770 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question