Book a resource in Outlook without blocking your own calendar?
Posted on 2013-02-07
My company uses Exchange 2010 and we have several conference rooms set up as resources (i.e. room mailboxes). We reserve the rooms using Outlook by inviting them to a meeting. If the room is available at the time of the meeting, it will automatically accept the meeting request.
The problem we are facing is that sometimes we need to reserve a room for a 3rd party (i.e. someone that will be using the room that isn't a member of our Exchange organization, for example a consultant). Since they aren't a member of our exchange organization, they can't reserve the room so one of us has to reserve it for them. This works, but the problem is that when one of us reserves the room, it shows that time on our calendar as busy. We aren't necessarily going to be involved in the meeting, so we don't want the time to be shown as busy on our calendar.
Is there a way to book a resource without having to create a meeting on our personal calendar? In other words, can we create a meeting just for the room and not include that meeting on our calendar?