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QuickBooks Aduit Log

Posted on 2013-05-09
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Last Modified: 2013-05-09
We are using QuickBooks Enterprise.  Is there a way to find out using activity?  I know there are transaction reports.  We are wanting to see if we can find out who printed a certain Payroll report about a week ago.

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Question by:DCS12
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LVL 98

Expert Comment

by:John Hurst
ID: 39153894
You should be able to go to Reports, Accountant & Taxes and click on Audit Trail. That brings up the Audit Trail report. It could be a huge report, so you need to customize and constrain it. One of the things you can do with it is relate users to transactions.

.... Thinkpads_User
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Author Comment

by:DCS12
ID: 39153986
I don't think running a report creates any transactions.  No data is changed.
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LVL 98

Expert Comment

by:John Hurst
ID: 39154013
If all they did was run a report, then, yes, they may not have created any transactions.

The only persons who can access payroll are those (very few) users who have access to payroll and the administrator. This is a limited pool of people. Even if you knew when they logged on, you cannot tell what they did if they did not enter a transaction.

You might pore through the audit trail for the week in question to see if anything comes up for the people (QB users) who have access to payroll. Search for just them in that week and see what comes up.

.... Thinkpads_User
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John Hurst earned 1500 total points
ID: 39154018
The following thread of posts confirms that Audit Trail is all you have.

http://community.intuit.com/tags/track-user

... Thinkpads_User
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LVL 98

Expert Comment

by:John Hurst
ID: 39154166
@DCS12 - Thank you, and I was happy to help you with this.

... Thinkpads_User
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