Create simplified data range in Crystal Reports

I think there must be a typo in your post, but I will try to help anyway.

You can use between in Crystal record selection.

Even if your GL periods are stored as text, you should still be able to do this.

Create a RANGE parameter that is a text.  "Range" is in the lower part of the parameter set up.  Instruct your users to enter the range is PPYYYY format (periodyear format). Repeat this for your second parameter range so that you have two parameters.

In your report selection your formula would look something like

//concatenates your two single fields into one to compare against parameter.
(
{table.GLPeriod}&{table.GLYear} in minimum({?Param1}) to maximum({?Param1})
)
OR
(
{table.GLPeriod}&{table.GLYear} in minimum({?Param2}) to maximum({?Param2})
)

You can use the ranges directly

(
{table.GLPeriod}&{table.GLYear} in {?Param1}  
)
OR
(
{table.GLPeriod}&{table.GLYear} in {?Param2}
)

mlmcc

i Have created a Record Selection formula  ({@StartRange1} in {?StartRange1} to {?EndRange1})

@StartRange1 = ToText({ArTrnDetail.GlPeriod},0,"") +  ToText({ArTrnDetail.GlYear},0,"")

My @Sales formula = if {@StartRange1} in {?StartRange1} to {?EndRange1} then  {ArTrnDetail.NetSalesValue}
else 0


If i enter 32013 at {?StartRange1}and 52013 at {?EndRange1} i get all Sales Data from the beginning of time... but when i enter 32013 at both of these prompts i get only 32013 Sales Data.. How can i build this so i get only the Sales information between these

I wouldn't expect 32013 to 52013 to give you "all Sales Data from the beginning of time", but it would include period 4 in any year, and period 5 in any year up to 2013 (and period 3 in any year after 2013).  You need to have the year first.

  And assuming that the period numbers go above 9, you also need to include a leading 0 on the period numbers below 10.  Ignoring the year for the moment, a range like period 5 to 11 won't work, because "5" is greater than "11".  It needs to be "05", or " 5" (with a leading space).

 Putting the year first and assuming a 2 digit period with a leading 0, if necessary, you could change @StartRange1 to:

ToText({ArTrnDetail.GlYear},0,"") + ToText({ArTrnDetail.GlPeriod},"00")


 And, of course, you need to rearrange your parameter values to be year then period.  Assuming that they will always be pyyyy (for the periods below 10) or ppyyyy, you could use something like:

Mid (Right ("0" + {?StartRange1}, 6), 3, 4) + Left (Right ("0" + {?StartRange1}, 6), 2)

 James

Hi James

How do I work this piece of the formula into my report??

Mid (Right ("0" + {?StartRange1}, 6), 3, 4) + Left (Right ("0" + {?StartRange1}, 6), 2) not sure where to put this