Scanning software recommendation needed
Posted on 2013-05-14
I'm looking for software that will address the following situation. Any recommendations would be greatly appreciated!
The client has a storeroom full of boxes of old invoices. Each invoice is stored with all of its associated paperwork. So you have an invoice, the paperwork for that invoice (anywhere from zero to 30 more pages), a second invoice, the paperwork for the second invoice, etc.
They want to scan the invoices and the associated paperwork in so that:
1. They can do some basic OCR (invoice number, date, customer code) on the invoice (which will be the top sheet).
2. The scans of all the associated paperwork are associated with the scan of the invoice. So either have the invoice and all of its associated paperwork scanned into one PDF, or have them as separate PDF's but with related names (e.g. the PDF names all start with the invoice number).
3. Scanned files are saved on the local network (rather than in the cloud somewhere).
It would be nice if they could just stuff a stack of invoices & paperwork into the scanner and have the scanner/software recognize an invoice when it gets to it, but that isn't necessary. They're willing to manually do the scans one invoice (and its paperwork) at a time, if necessary.
Also, all invoices are the same format and layout, so we don't have to worry about OCR for different types of invoices.
If we could find software that does the above, that would be excellent.
We have one last desire, but I understand it's unlikely - I only ask in case it's possible. Some of the paperwork associated with each invoice will be work orders. What would be ideal is software that, as it's scanning through a stack of papers, can first identify if a paper is an invoice or a work order, and then do basic OCR depending on what type of page it is. (Most of the pages aren't invoices or work orders, so no OCR will be needed on those.)
Thanks in advance.