?
Solved

Custom Page numbers in Word 2010 and customized TOC

Posted on 2013-05-14
4
Medium Priority
?
412 Views
Last Modified: 2015-01-16
I have a client who has been working in Word Perfect for years.  They are switching to Word 2010.  They need their page numbers to have letters in front but I want them to be able to automatically update their TOC.  Also in their TOC they want the page numbers to read Notice of Letting NL-1 -- NL-5, etc.  

Is there any way to:
1.  Have Word read letters as well as numbers for the page numbers
2.  Have Words TOC say from this page to this page in the page number area

I know the document isn't set up perfectly.  I am working with them on using Headings etc.  I added a few headings in so you could get an idea of where it would be going.  Thanks for any help on this!
spec-practice.docx
0
Comment
Question by:karaflanagan
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
4 Comments
 
LVL 21

Accepted Solution

by:
Eric Fletcher earned 2000 total points
ID: 39167943
First, you really ought to consider using styles for a project like this. It may be possible to use just direct formatting, but it'll be much more complicated in the long run. I'd recommend using the built-in style names (Heading 1, Heading 2, etc. for your headings and sub-heads; Body Text & variants for the main content) and then modify the style definitions to manage the formatting.

In your sample, you use Normal for almost everything except for a few paragraphs set as "Header" (usually reserved for page headers). You also have inconsistent formatting for tabs and indents: some use multiple spaces; others use one or more tabs. Ideally, all indents and tabs would be managed by the style definitions.

For your specific ToC question though... The TOC field code cannot manage ranges of page numbering. Moreover, although page numbering can contain a chapter identifier that can be a letter, it isn't designed for lettering out of sequence to get ranges like "NL-1—NL-5". (You could reset numbering to start at "N", but not "NL".)

However, the index function can include page ranges (but not with the prefixes as above), so perhaps you could look into using it instead if the prefix is not essential. A page number range is managed by referring to a bookmarked region in a document within the XE field code. So, as an example, if you created a bookmark named bmLetting to include all of your Notice of Letting section, the index mark field code { XE "Notice of Letting" \r bmLetting } would display an entry as "Notice of Letting, 20–25" in the index.

A possible semi-automated alternative would be to use bookmarks and PAGEREF field codes. You'd need to have bookmarks at the start and end of a section to be able to get the page numbers, but the reference would need to have the prefixes entered manually. For example, with bmNLstart and bmNLend bookmarks set, and you used the following:

Notice of Letting .... NL-{ PAGEREF bmNLstart } — NL-{ PAGEREF bmNLend }

it would display as a pseudo table of contents:

Notice of Letting .... NL-4 — NL-16
0
 

Author Comment

by:karaflanagan
ID: 39168857
Eric,

Thank you for the suggestions, I will check into them as soon as I get a chance.  I am working with the client to create customized heading styles to use in the creation of their documents.  I know that the information is not in the ideal format.  Thanks for the suggestions on the page ranges.
0

Featured Post

Get proactive database performance tuning online

At Percona’s web store you can order full Percona Database Performance Audit in minutes. Find out the health of your database, and how to improve it. Pay online with a credit card. Improve your database performance now!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article describes a serious pitfall that can happen when deleting shapes using VBA.
New style of hardware planning for Microsoft Exchange server.
This Micro Tutorial well show you how to find and replace special characters in Microsoft Word. This is similar to carriage returns to convert columns of values from Microsoft Excel into comma separated lists.
Visualize your data even better in Access queries. Given a date and a value, this lesson shows how to compare that value with the previous value, calculate the difference, and display a circle if the value is the same, an up triangle if it increased…

765 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question