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Access - VB to test if a Record exists before adding new using Recordset

Posted on 2013-05-15
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Last Modified: 2013-06-09
Hello experts:

Sorry for this stupid question. Being a novice when I had to put my project down for several months I'm fuzzy on writing my code again.

Anyway, in my project I have a table of Zipcodes [sysdta_ZipCodes] and a table of State Codes [sysdta_FIPSStates].  I then have a table that relates them [sysctlZipFIPSState].

My table  [sysctlZipFIPSState] has the PKs from those two tables [ZipID] and [FIPSStateCode] set as primary keys.

I am trying to write code that looks at the recordset for the table [sysctlZipFIPSState] to see if that combo already exits before it tries to add it again and gives the user all that cryptic MS error that freaks them out.

    Dim lngZipID As Long, lngFIPSState As Long
    Dim rst1 As DAO.Recordset, lngCountID As Long
    
    lngZipID = Me.cboSelectZip.Column(0)
    lngFIPSState = Me.cboSelectState.Column(0)
    
    Set rst1 = CurrentDb.OpenRecordset("SELECT * FROM sysctl_ZipFIPSState WHERE [ZipID]=" & lngZipID & " AND [FIPSStateCode] =" & lngFIPSState)
    lngCountID = Nz(DCount("ZipID", "rst1"), 0)
    
    rst1.Close

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This doesn't work as you'll know.  Am I using this wrong?
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Question by:wlwebb
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3 Comments
 
LVL 11

Expert Comment

by:Goodangel Matope
ID: 39167582
I would suggest you use a stored procedure to update the record, you could then use this procedure from your VB code, and the procedure would do the checking. An example stored procedure is shown below:

CREATE PROCEDURE spAddZIPState
@ZipID INT,
@StateCode varchar(10)
AS

IF NOT EXISTS(SELECT * FROM sysctl_ZipFIPSState
                        WHERE [ZipID]= @ZipID AND [FIPSStateCode] = @StateCode)
INSERT INTO sysctl_ZipFIPSState [ZipID], [FIPSStateCode]
VALUES @ZipID, @StateCode


GO

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All you need to do in the vb code is call the stored procedure spAddZIPState
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Accepted Solution

by:
Goodangel Matope earned 2000 total points
ID: 39167583
oops sorry left out brackets in the insert statement

CREATE PROCEDURE spAddZIPState
@ZipID INT,
@StateCode varchar(10)
AS

IF NOT EXISTS(SELECT * FROM sysctl_ZipFIPSState
                        WHERE [ZipID]= @ZipID AND [FIPSStateCode] = @StateCode)
INSERT INTO sysctl_ZipFIPSState ([ZipID], [FIPSStateCode])
VALUES (@ZipID, @StateCode)

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GO
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Author Closing Comment

by:wlwebb
ID: 39233319
Thank you
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